The Authorization For Release Of Personal Information is a crucial document used in the Philippines when an individual needs to grant permission for their personal information to be shared with specified parties. This document is essential for compliance with the Data Privacy Act of 2012 (RA 10173) and its Implementing Rules and Regulations. It is commonly used in situations requiring the transfer or disclosure of personal data, such as employment background checks, medical record releases, or financial information sharing. The authorization typically covers specific categories of personal information, the purpose and duration of the disclosure, and includes mandatory privacy notices as required by Philippine law. Organizations must ensure this document meets the strict requirements set by the National Privacy Commission to avoid penalties and maintain legal compliance.
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1. Parties: Identification of the data subject (person giving authorization) and the entity authorized to release the information
2. Background: Brief context explaining why the authorization is being given
3. Definitions: Key terms used in the authorization, including types of personal information covered
4. Scope of Authorization: Detailed description of what personal information is authorized for release
5. Purpose of Disclosure: Clear statement of the specific purpose(s) for which the information may be used
6. Duration of Authorization: Time period for which the authorization remains valid
7. Rights of the Data Subject: Statement of the authorizing person's rights under the Data Privacy Act
8. Revocation Clause: Terms under which the authorization can be withdrawn
9. Signatures and Execution: Formal execution section including date and signatures
1. Third Party Recipients: Additional section when information will be shared with specific third parties beyond the primary recipient
2. Special Categories of Data: Required when sensitive personal information or privileged information is included in the authorization
3. International Transfer Provisions: Required when personal information may be transferred outside the Philippines
4. Emergency Contact Authorization: Optional section for authorizing release of information to emergency contacts
5. Specific Security Measures: Optional section detailing specific security requirements for handling the information
1. Schedule A - Details of Personal Information: Comprehensive list of specific personal information covered by the authorization
2. Schedule B - Authorized Recipients: List of specific individuals or entities authorized to receive the information
3. Appendix 1 - Consent Form: Standard consent form as required by the Data Privacy Act
4. Appendix 2 - Privacy Notice: Mandatory privacy notice in compliance with DPA requirements
Relevant legal definitions
Personal Information
Sensitive Personal Information
Privileged Information
Data Subject
Authorization
Data Processing
Data Sharing
Data Protection Officer
Personal Information Controller
Personal Information Processor
Consent
Disclosure
Third Party
Authorized Recipient
Processing System
Information and Communications System
Data Privacy Act
Security Measures
Data Breach
Cross-border Transfer
Retention Period
Privacy Notice
Revocation
Confidential Information
Material Change
Sensitive Personal Information
Privileged Information
Data Subject
Authorization
Data Processing
Data Sharing
Data Protection Officer
Personal Information Controller
Personal Information Processor
Consent
Disclosure
Third Party
Authorized Recipient
Processing System
Information and Communications System
Data Privacy Act
Security Measures
Data Breach
Cross-border Transfer
Retention Period
Privacy Notice
Revocation
Confidential Information
Material Change
Clauses
Consent and Authorization
Scope of Information
Purpose of Disclosure
Duration and Validity
Data Protection
Confidentiality
Rights of the Data Subject
Transfer of Information
Third Party Recipients
Security Measures
Breach Notification
Liability and Indemnification
Revocation Rights
Governing Law
Representations and Warranties
Data Retention
Cross-border Transfer
Emergency Disclosure
Amendment and Modification
Severability
Entire Agreement
Acknowledgment and Execution
Scope of Information
Purpose of Disclosure
Duration and Validity
Data Protection
Confidentiality
Rights of the Data Subject
Transfer of Information
Third Party Recipients
Security Measures
Breach Notification
Liability and Indemnification
Revocation Rights
Governing Law
Representations and Warranties
Data Retention
Cross-border Transfer
Emergency Disclosure
Amendment and Modification
Severability
Entire Agreement
Acknowledgment and Execution
Relevant Industries
Healthcare
Banking and Finance
Insurance
Education
Employment Services
Real Estate
Government Services
Telecommunications
Retail
Professional Services
Technology
Transportation
Relevant Teams
Legal
Compliance
Human Resources
Information Security
Risk Management
Operations
Administration
Customer Service
Medical Records
Data Privacy
Relevant Roles
Data Protection Officer
Compliance Manager
HR Manager
Legal Counsel
Privacy Officer
Risk Manager
Information Security Officer
Records Manager
Recruitment Manager
Operations Manager
Corporate Secretary
Administrative Officer
Medical Records Officer
Customer Service Manager
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