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Audit Log Policy

Audit Log Policy Template for Philippines

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Key Requirements PROMPT example:

Audit Log Policy

"I need an Audit Log Policy for a Philippines-based fintech startup that processes international payments, complying with BSP Circular 808 and incorporating cloud service provider requirements by March 2025."

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Document background
The Audit Log Policy is a critical internal document required for organizations operating in the Philippines to maintain comprehensive records of system activities, security events, and data access. It ensures compliance with Philippine regulations, including the Data Privacy Act of 2012 (RA 10173), Cybercrime Prevention Act (RA 10175), and relevant industry-specific requirements. The policy is essential for organizations that process digital data, maintain information systems, or handle personal information. It should be implemented when establishing new systems or reviewing existing security measures, and must be regularly updated to reflect changes in technology, threats, and regulatory requirements. The policy includes technical specifications, security measures, retention requirements, and defines roles and responsibilities for audit log management.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the audit log policy and its applicability within the organization

2. Legal and Regulatory Framework: References to relevant Philippine laws and regulations that govern audit logging requirements

3. Definitions: Detailed definitions of technical terms, concepts, and abbreviations used throughout the policy

4. Audit Log Requirements: Specifies the types of events, activities, and data that must be logged

5. Roles and Responsibilities: Defines who is responsible for implementing, maintaining, and reviewing audit logs

6. Log Collection and Generation: Details on how logs should be generated, collected, and stored

7. Log Protection and Security: Security measures to protect the integrity and confidentiality of audit logs

8. Log Retention and Disposal: Retention periods for different types of logs and proper disposal procedures

9. Log Review and Monitoring: Procedures for regular review and monitoring of audit logs

10. Incident Response and Reporting: Procedures for handling and reporting security incidents identified through audit logs

11. Compliance and Enforcement: Measures to ensure compliance with the policy and consequences of non-compliance

Optional Sections

1. International Data Transfer Requirements: Required if the organization transfers audit logs across international borders

2. Industry-Specific Requirements: Additional requirements for regulated industries (e.g., financial services, healthcare)

3. Cloud Service Provider Requirements: Specific requirements for cloud-based systems and service providers

4. Mobile Device Logging: Specific requirements for mobile devices and applications

5. Third-Party Access Logging: Requirements for logging access by third-party vendors and contractors

6. Automated Alert Configuration: Details on setting up automated alerts based on log analysis

Suggested Schedules

1. Technical Configuration Standards: Detailed technical specifications for log formats, fields, and system configurations

2. Log Review Checklist: Template for conducting regular log reviews and audits

3. Incident Response Form: Template for documenting and reporting security incidents

4. System Coverage Matrix: List of systems, applications, and devices covered by the audit logging policy

5. Retention Schedule: Detailed retention periods for different types of logs and data categories

6. Compliance Checklist: Checklist for assessing compliance with the policy requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Audit Log
Audit Trail
Access Control
Authentication
Authorization
Backup
Breach
Confidential Information
Critical System
Cybersecurity Event
Data Controller
Data Processor
Data Protection Officer
Data Subject
Digital Evidence
Encryption
Event Log
Information Asset
Information Security Incident
Information System
Log Aggregation
Log Analysis
Log Management
Log Retention
Monitoring
Non-Repudiation
Personal Information
Personal Sensitive Information
Privacy Impact Assessment
Privileged User
Processing
Record
Security Controls
Security Event
Security Incident
Sensitive Data
System Administrator
System Log
Technical Controls
Time Stamp
User Activity
User Authentication
Vulnerability
Clauses
Purpose and Scope
Regulatory Compliance
Definitions
Roles and Responsibilities
Technical Requirements
Security Controls
Data Protection
Access Control
System Monitoring
Log Generation
Log Collection
Log Storage
Log Retention
Log Analysis
Incident Response
Breach Notification
Audit Requirements
Review and Monitoring
Compliance
Enforcement
Training and Awareness
Documentation
Confidentiality
Data Privacy
Record Management
System Security
Risk Management
Reporting Requirements
Third-Party Access
Policy Updates
Relevant Industries

Financial Services

Healthcare

Technology

Telecommunications

E-commerce

Government

Education

Manufacturing

Business Process Outsourcing

Insurance

Retail

Professional Services

Energy

Transportation

Real Estate

Relevant Teams

Information Technology

Information Security

Compliance

Internal Audit

Risk Management

Legal

Data Privacy

Security Operations

Infrastructure

DevOps

Database Administration

Relevant Roles

Chief Information Security Officer

Chief Technology Officer

IT Director

Data Protection Officer

Compliance Manager

Security Engineer

Systems Administrator

Network Administrator

IT Auditor

Risk Manager

Information Security Manager

Database Administrator

DevOps Engineer

Chief Information Officer

IT Security Analyst

Privacy Officer

Compliance Officer

Security Operations Manager

Industries
Data Privacy Act of 2012 (Republic Act 10173): The primary law governing personal data protection in the Philippines, which requires organizations to maintain records of their data processing activities and security measures
Cybercrime Prevention Act of 2012 (Republic Act 10175): Requires organizations to maintain certain cybersecurity standards and keep records of digital activities to prevent and investigate cybercrime
Electronic Commerce Act of 2000 (Republic Act 8792): Provides legal framework for electronic documents and records, including requirements for their validity, integrity, and retention
Securities Regulation Code (Republic Act 8799): Requires certain record-keeping and audit trail requirements for listed companies and securities transactions
National Privacy Commission's Circular No. 16-01: Provides specific guidelines on security incident management and personal data breach notification, including requirements for maintaining logs of security incidents
BSP Circular No. 808: For financial institutions, provides guidelines on information technology risk management, including requirements for system logging and audit trails
Corporation Code of the Philippines (Republic Act 11232): Requires corporations to maintain certain records and books of accounts, which may need to be reflected in audit logging practices
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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