An Agency Invoice is a fundamental business document used when an agency provides services to clients in the Philippines. This document type must comply with the Bureau of Internal Revenue (BIR) regulations, particularly Revenue Regulations No. 16-2005, which specifies requirements for valid invoices. The Agency Invoice serves multiple purposes: it documents the services provided, establishes the payment obligation, supports tax compliance, and provides an audit trail. It must include specific elements such as TIN numbers, VAT status, and detailed service descriptions. The document is crucial for both the service provider's revenue recognition and the client's expense documentation, while also serving as a tax document that may be subject to BIR audit. Typically used after service completion or at agreed billing intervals, this document type is essential for maintaining compliant business operations in the Philippine market.
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1. Invoice Header: Contains the word 'INVOICE', invoice number, and date of issuance
2. Agency Information: Complete registered name, TIN, address, and contact details of the agency
3. Client Information: Complete name, billing address, and TIN (if applicable) of the client
4. Service Details: Detailed description of services provided, including dates, quantities, and unit prices
5. Computation: Breakdown of charges, subtotal, applicable taxes (VAT/percentage tax), and total amount due
6. Payment Terms: Payment due date, accepted payment methods, and banking details
7. Compliance Text: Required BIR text including TIN, VAT status, and invoice series information
8. Signatory Section: Space for authorized signature, name, and designation
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Project Details: Add when services are project-specific or require detailed project context
3. Discount Information: Include when any discounts or special rates are applied
4. Foreign Currency Conversion: Add when dealing with international clients and multiple currencies
5. Terms and Conditions: Include when specific service terms or conditions need to be referenced
6. Agency License Details: Add when required by specific industry regulations or client requirements
1. Service Breakdown Schedule: Detailed itemization of services when multiple service types or projects are involved
2. Time Sheet Attachment: Breakdown of hours worked or time-based services rendered
3. Expense Schedule: Itemized list of reimbursable expenses with supporting documentation
4. Rate Card Reference: Applicable rate card or pricing schedule referenced in the invoice
Relevant legal definitions
Agency
Client
Services
Service Period
Due Date
Invoice Date
Tax Identification Number (TIN)
Value Added Tax (VAT)
Percentage Tax
Professional Fees
Agency Commission
Service Charges
Payment Terms
Bank Details
Authorized Representative
Late Payment Interest
Business Day
Purchase Order
Official Receipt
Billing Period
Rate Card
Service Agreement
Reimbursable Expenses
Currency
Exchange Rate
Applicable Law
BIR
Additional Charges
Non-Taxable Amount
Project Reference
Client
Services
Service Period
Due Date
Invoice Date
Tax Identification Number (TIN)
Value Added Tax (VAT)
Percentage Tax
Professional Fees
Agency Commission
Service Charges
Payment Terms
Bank Details
Authorized Representative
Late Payment Interest
Business Day
Purchase Order
Official Receipt
Billing Period
Rate Card
Service Agreement
Reimbursable Expenses
Currency
Exchange Rate
Applicable Law
BIR
Additional Charges
Non-Taxable Amount
Project Reference
Clauses
Invoice Details
Payment Terms
Service Description
Tax Provisions
Billing Information
Bank Details
Late Payment
Currency
Dispute Resolution
Service Delivery Confirmation
Reimbursable Expenses
Agency Commission
Rates and Charges
Documentation Requirements
Payment Instructions
Invoice Validity
Tax Compliance
Authorization
Payment Terms
Service Description
Tax Provisions
Billing Information
Bank Details
Late Payment
Currency
Dispute Resolution
Service Delivery Confirmation
Reimbursable Expenses
Agency Commission
Rates and Charges
Documentation Requirements
Payment Instructions
Invoice Validity
Tax Compliance
Authorization
Relevant Industries
Advertising and Marketing
Real Estate
Insurance
Travel and Tourism
Employment and Recruitment
Public Relations
Media and Entertainment
Information Technology
Business Process Outsourcing
Financial Services
Consulting Services
Shipping and Logistics
Sales and Distribution
Professional Services
Relevant Teams
Finance
Accounting
Operations
Administration
Client Services
Tax & Compliance
Accounts Receivable
Business Operations
Revenue
Legal
Relevant Roles
Agency Director
Account Manager
Finance Manager
Accounts Receivable Specialist
Billing Coordinator
Tax Compliance Officer
Chief Financial Officer
Accounting Manager
Business Development Manager
Operations Manager
Administrative Officer
Agency Owner
Bookkeeper
Financial Controller
Accounts Executive
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