Invoice Statement Template for Philippines

The Invoice Statement is a fundamental commercial document used in Philippine business transactions to formalize the request for payment for goods delivered or services rendered. It serves multiple purposes: as a payment demand, a tax document, and a record of transaction. Under Philippine law, particularly the National Internal Revenue Code and BIR regulations, businesses must issue properly formatted invoice statements that include specific mandatory information such as TIN numbers, VAT status, and detailed item descriptions. This document is crucial for both business operations and tax compliance, helping organizations maintain accurate financial records while meeting regulatory requirements. The Invoice Statement must comply with local tax authorities' requirements and can be issued in either electronic or physical format, subject to appropriate BIR registration and permits.

1. Invoice Header: Contains business name, TIN, address, contact details, and BIR registration information of the issuing entity

2. Invoice Details: Invoice number, date of issue, due date, and payment terms

3. Client Information: Complete name, billing address, and TIN (if applicable) of the client/customer

4. Item Details: Detailed list of products/services, quantities, unit prices, and amounts

5. Computation Summary: Subtotal, applicable taxes (VAT/percentage tax), and total amount due

6. Payment Information: Accepted payment methods and banking details

7. Legal Declarations: Required BIR declarations, including VAT registration status and PTU number