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Invoice Packing List

Invoice Packing List Template for Philippines

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Key Requirements PROMPT example:

Invoice Packing List

"Need an Invoice Packing List for exporting electronic components from Manila to Singapore, with special handling requirements for sensitive electronics and compliance with both Philippines and Singapore customs regulations, planned for shipment in March 2025."

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Document background
The Invoice Packing List is a fundamental trade document used in Philippine commerce, combining financial and logistical information in a single standardized format. This document type is essential for both domestic and international trade transactions, providing comprehensive details about products, their packaging, and payment terms. It must comply with Philippine regulations, particularly the Customs Modernization and Tariff Act (CMTA) and tax laws. The Invoice Packing List serves multiple purposes: it acts as a commercial invoice for payment, provides detailed packing information for shipping and handling, supports customs clearance processes, and serves as a reference document for inventory management. Its format and content are designed to meet both local Philippine requirements and international trade standards, making it particularly valuable for businesses engaged in import/export activities.
Suggested Sections

1. Invoice Header Information: Company details including name, address, tax identification number, and contact information of both seller and buyer

2. Invoice Details: Invoice number, date, purchase order reference, payment terms, and currency

3. Shipment Information: Shipping date, mode of transport, port of loading/discharge (if applicable), and delivery terms

4. Item Details: Detailed list of items including product code, description, quantity, unit price, and total amount

5. Packing Details: Package count, type of packaging, dimensions, weights (gross and net), and volume

6. Total Amounts: Subtotal, applicable taxes, shipping costs, and total invoice amount

7. Declaration: Statement certifying the accuracy of the information provided

Optional Sections

1. Export License Details: Required when goods need export permits or special licenses

2. Country of Origin Declaration: Required for international shipments to claim preferential tariff treatments

3. Dangerous Goods Information: Required when shipping hazardous materials, including UN numbers and classification

4. Special Handling Instructions: Include when goods require specific temperature control or handling care

5. Letter of Credit Details: Required when payment is made via letter of credit

6. Insurance Information: Include when shipment includes insurance coverage details

Suggested Schedules

1. Detailed Packing List: Itemized list showing how products are packed in each container/package

2. Product Specifications: Technical details and specifications of products when required

3. Quality Certificates: Copies of relevant quality certifications or inspection reports

4. Container Loading Plan: Diagram showing how packages are arranged in shipping container (for container shipments)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Retail

Wholesale Trade

Agriculture

Electronics

Textiles

Food and Beverage

Automotive

Pharmaceuticals

Chemical Industry

Construction Materials

Consumer Goods

Industrial Equipment

Mining

Furniture and Home Goods

Relevant Teams

Logistics

Supply Chain

Export

Import

Documentation

Finance

Accounts Receivable

Shipping

Warehouse

Commercial Operations

Procurement

International Trade

Customs Compliance

Relevant Roles

Logistics Manager

Export Coordinator

Import Specialist

Shipping Clerk

Documentation Specialist

Supply Chain Manager

Trade Finance Officer

Customs Compliance Officer

Warehouse Manager

Procurement Officer

Sales Administrator

Finance Manager

Accounts Receivable Specialist

Commercial Operations Manager

International Trade Specialist

Industries
Customs Modernization and Tariff Act (CMTA) - Republic Act No. 10863: Primary legislation governing customs procedures in the Philippines, including requirements for trade documentation and declaration of goods
National Internal Revenue Code of the Philippines (NIRC): Governs tax requirements for commercial documents, including VAT requirements and invoicing rules
Consumer Act of the Philippines (Republic Act No. 7394): Mandates proper disclosure of product information and documentation requirements for consumer protection
Philippine Electronic Commerce Act (Republic Act No. 8792): Governs electronic transactions and documentation, including digital signatures and electronic invoicing
Bureau of Customs (BOC) Memorandum Order No. 28-2019: Specific guidelines on the preparation and submission of packing lists and other trade documents
DTI Administrative Order No. 01-08: Guidelines on proper product documentation and labeling requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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