Affidavit Of Lost Document Form Template for Philippines

The Affidavit of Lost Document Form is a crucial legal instrument in the Philippine legal system, used when individuals or organizations need to formally declare the loss of important documents such as certificates, licenses, contracts, or identification cards. This affidavit serves multiple purposes: it provides legal protection for the affiant, satisfies requirements for requesting duplicate documents, and serves as temporary proof of the existence of the lost document. The document must comply with Philippine notarial laws and may be required by various institutions including government agencies, banks, schools, and private organizations. The affidavit contains specific details about the lost document, circumstances of loss, and includes a declaration under oath regarding the truthfulness of the statements made.

1. Title and Venue: Specifies that this is an Affidavit of Lost Document and states the place where the affidavit is being executed

2. Affiant's Information: Full name, age, citizenship, civil status, and complete address of the person making the sworn statement

3. Document Details: Complete description of the lost document including type, reference numbers, date of issuance, issuing authority, and its significance

4. Circumstances of Loss: Detailed explanation of when, where, and how the document was lost or destroyed

5. Due Diligence: Statement of efforts made to locate the document and steps taken to search for it

6. Purpose: Explanation of why the affidavit is being executed and how it will be used

7. Undertaking: Promise to surrender the affidavit if the original document is found and to not use both simultaneously

8. Certification of Truthfulness: Declaration that all statements made in the affidavit are true and correct

9. Notarial Closing: Standard closing statements, signature block, and notarial requirements