All Countries
Compliance
Affidavit Of Loss For Multiple Items

Affidavit Of Loss For Multiple Items Template for Philippines

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Affidavit Of Loss For Multiple Items

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Affidavit Of Loss For Multiple Items

"I need an Affidavit of Loss for Multiple Items to declare the loss of my passport, driver's license, and company ID that were stolen from my bag at SM Mall on January 15, 2025, to be submitted to the Philippine authorities for replacement of these documents."

Celebrated by
Collaborations with
Investors
Document background
An Affidavit of Loss for Multiple Items is a crucial document in Philippine legal and administrative practice, commonly required when individuals or organizations need to formally declare the loss of various items and seek their replacement. This document type is particularly important as it serves as a legal safeguard for both the declarant and receiving institutions, protecting all parties against potential fraudulent claims or misuse of lost items. The affidavit must detail each lost item, circumstances of loss, and steps taken to locate them, while complying with Philippine Rules of Court and notarial requirements. It's frequently used for lost identification documents, bank cards, corporate documents, educational certificates, and other important items where formal declaration of loss is required for replacement or legal purposes. The document's execution must follow strict protocols, including proper notarization, to ensure its validity and admissibility in various institutional and legal contexts.
Suggested Sections

1. Title and Jurisdiction Statement: Clearly states this is an Affidavit of Loss and the jurisdiction (Philippines)

2. Affiant Information: Full legal name, age, citizenship, civil status, and complete address of the person making the affidavit

3. Competency Declaration: Statement of being of legal age and sound mind to execute the affidavit

4. Item Ownership Declaration: Statement establishing legitimate ownership or right to possession of the lost items

5. Loss Circumstances: Detailed narrative of when, where, and how the items were lost or discovered missing

6. Search and Due Diligence: Description of efforts made to locate the lost items

7. Purpose Declaration: Statement of the purpose for executing the affidavit

8. Non-Recovery Statement: Declaration that the items have not been found or recovered to date

9. Undertaking: Promise to return or destroy the affidavit if items are found and to not use it for fraudulent purposes

10. Jurat and Notarization: Space for oath, notary details, and official signatures

Optional Sections

1. Police Report Reference: Include when a police report has been filed for the lost items, providing the report number and filing details

2. Publication Declaration: Required when the lost items are publicly registered documents or negotiable instruments, stating any required publication has been made

3. Financial Institution Notice: Include when lost items include bank documents, cards, or financial instruments, confirming notification to relevant institutions

4. Government Agency Notice: Include when lost items include government-issued IDs or documents, confirming notification to relevant agencies

5. Indemnification Clause: Include when the affidavit will be used for obtaining replacements of high-value items or negotiable instruments

Suggested Schedules

1. Schedule A - Detailed Item List: Comprehensive list of all lost items with detailed descriptions, serial numbers, identifying marks, and approximate values

2. Schedule B - Supporting Documents: Copies of relevant documentation proving ownership or right to possession (receipts, certificates, etc.)

3. Schedule C - Search Evidence: Documentation of search efforts, including correspondence with relevant authorities or institutions

4. Appendix 1 - Police Report: Copy of the police report if filed (optional but recommended for valuable items)

5. Appendix 2 - Publication Proof: Proof of publication in newspapers if required for certain types of lost items

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Legal Services

Government and Public Sector

Insurance

Banking

Education

Healthcare

Retail

Corporate Services

Transportation

Telecommunications

Relevant Teams

Legal

Compliance

Administrative Services

Human Resources

Corporate Secretariat

Records Management

Facilities Management

Security

Risk Management

Office Administration

Relevant Roles

Legal Counsel

Compliance Officer

Risk Manager

Administrative Manager

Human Resources Manager

Corporate Secretary

Documents Control Officer

Facilities Manager

Security Manager

Office Manager

Records Manager

Executive Assistant

Property Custodian

Asset Manager

Legal Administrator

Industries
Rules of Court of the Philippines, Rule 132, Section 7: Governs the form and requirements of affidavits in the Philippines, including the necessity of personal knowledge and the requirement that statements be clear and convincing
2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC): Provides the requirements and guidelines for notarization of documents, including affidavits, in the Philippines
Civil Code of the Philippines, Article 559: Deals with rights and obligations regarding lost property and the procedures for recovering lost items
Revised Penal Code of the Philippines, Article 183: Pertains to perjury and false testimony, which is relevant as affidavits are sworn statements and false declarations can lead to criminal liability
Executive Order No. 292 (Administrative Code of 1987), Book I, Chapter 2: Provides guidelines for the replacement of lost government documents and IDs
Bangko Sentral ng Pilipinas (BSP) Circular No. 472: Outlines procedures for reporting and replacing lost banking instruments and documents
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Affidavit Of Loss Form

A notarized sworn statement used in the Philippines to legally declare and document the loss of important items or documents.

find out more

Affidavit Of Lost Document Form

A notarized sworn statement under Philippine law declaring the loss of an important document, used for official purposes and replacement requests.

find out more

Affidavit Of Lost Corporate Document

A notarized sworn statement under Philippine law declaring the loss of a corporate document, detailing its loss circumstances and serving as an official record for replacement purposes.

find out more

Affidavit Of Loss Letter

A notarized sworn statement under Philippine law declaring the loss of a specific document or item, used for official purposes and replacement requests.

find out more

Affidavit Of Loss For Multiple Items

A notarized sworn statement under Philippine law declaring the loss of multiple items and the circumstances surrounding their loss, used for official replacement procedures.

find out more

Affidavit Of Loss Driver's License

A notarized legal declaration under Philippine law stating the circumstances of a lost driver's license, required for obtaining a replacement from the LTO.

find out more

Affidavit Of Loss Certificate Of Registration

A notarized declaration under Philippine law documenting the loss of a vehicle's Certificate of Registration, required for obtaining a replacement from the Land Transportation Office.

find out more

Affidavit Of Non Loss Of Title

A notarized declaration under Philippine law confirming that a property owner's original title document remains in their possession and has not been lost or destroyed.

find out more

Affidavit Of Fire Loss

A notarized sworn statement under Philippine law documenting losses and damages resulting from a fire incident, typically used for insurance claims or legal proceedings.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.