The Payment Received Letter is a essential business document used in the Netherlands to formally acknowledge the receipt of payment for goods, services, or other obligations. This document is particularly important in Dutch business practice as it provides legally recognized proof of payment under the Burgerlijk Wetboek (Dutch Civil Code) and can be crucial for tax administration, audit trails, and dispute resolution. The letter typically includes specific details about the payment received, such as the amount, date, payment method, and purpose, while also serving as a formal record for both the payer and recipient's accounting systems. Payment Received Letters are commonly used in both business-to-business and business-to-consumer contexts, and may be required for regulatory compliance or internal record-keeping purposes.

1. Letter Header: Sender's details including company name, address, and contact information

2. Date: Date of the letter

3. Recipient Details: Full name and address of the payment maker

4. Payment Reference: Clear reference to the specific payment being acknowledged, including amount, currency, and date received

5. Payment Purpose: Description of what the payment was for (e.g., invoice number, contract reference, or service description)

6. Confirmation Statement: Clear statement confirming receipt of the payment

7. Signature Block: Name, title, and signature of the authorized person confirming receipt