The Experience Letter For HR is a crucial document in Dutch employment practice, required under Article 7:656 of the Dutch Civil Code. This document is typically issued when an employee leaves an organization or requests formal documentation of their employment history. It serves multiple purposes: providing official proof of employment for future employers, supporting visa applications, and maintaining accurate employment records. The letter must comply with Dutch labor laws and GDPR requirements, containing specific information about the employment relationship while maintaining appropriate professional standards. Common situations requiring an Experience Letter include job applications, visa processes, mortgage applications, or other official proceedings where proof of employment history is necessary. The document should be written on company letterhead and signed by an authorized representative, typically from HR or senior management.

1. Company Letterhead: Official company letterhead including company name, address, and registration details

2. Date and Reference: Current date and any relevant reference numbers

3. Employee Information: Full name and current address of the employee

4. Employment Period: Precise start and end dates of employment

5. Job Title(s): Official position(s) held during employment, including any promotions or role changes

6. Nature of Employment: Type of employment (full-time, part-time, temporary) and number of working hours

7. Primary Responsibilities: Brief overview of main duties and responsibilities

8. Signatory Block: Name, title, and signature of the authorized HR representative or manager