Event Partnership Agreement Template for Netherlands

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Key Requirements PROMPT example:

Event Partnership Agreement

"I need an Event Partnership Agreement for a technology conference we're organizing with three corporate sponsors in Amsterdam on March 15, 2025, with specific focus on revenue sharing and intellectual property rights for recorded content."

Document background
The Event Partnership Agreement serves as a foundational document for collaborations in event organization and execution within the Netherlands. This agreement is essential when two or more parties wish to formalize their partnership for organizing events, whether they be corporate conferences, cultural festivals, sporting events, or other public or private gatherings. The document, governed by Dutch law, particularly the Dutch Civil Code (Burgerlijk Wetboek) and relevant event regulations, provides a comprehensive framework for defining partner responsibilities, financial arrangements, risk allocation, and operational procedures. It incorporates necessary provisions for compliance with Dutch event licensing requirements, safety regulations, and data protection laws, while establishing clear guidelines for brand usage, marketing activities, and revenue sharing between partners.
Suggested Sections

1. Parties: Identification and details of the partnering organizations

2. Background: Context of the partnership and brief description of the event

3. Definitions: Definitions of key terms used throughout the agreement

4. Event Details: Specific information about the event including date, venue, and nature of the event

5. Partnership Scope: Overview of the partnership arrangement and its objectives

6. Roles and Responsibilities: Detailed breakdown of each partner's duties and obligations

7. Financial Arrangements: Terms regarding costs, revenue sharing, and financial obligations

8. Intellectual Property Rights: Provisions regarding the use of trademarks, logos, and content

9. Marketing and Promotion: Terms governing promotional activities and branding

10. Insurance and Liability: Requirements for insurance coverage and allocation of risks

11. Term and Termination: Duration of the agreement and conditions for termination

12. Force Majeure: Provisions for unforeseen circumstances and their handling

13. Confidentiality: Protection of confidential information shared between partners

14. Governing Law: Specification of applicable law and jurisdiction

15. General Provisions: Standard legal clauses including notices, amendments, and assignment

Optional Sections

1. Sponsorship Terms: Used when the partnership includes sponsorship elements, detailing sponsorship benefits and obligations

2. Vendor Management: Include when partners are responsible for managing third-party vendors

3. Revenue Generation: Required when the event includes ticket sales or other revenue-generating activities

4. Data Protection: Include when personal data will be collected or shared during the event

5. Sustainability Requirements: Used when the event has specific environmental or sustainability obligations

6. Virtual Event Components: Include for hybrid or virtual events with online elements

7. Staff and Volunteer Management: Required when partners share responsibility for personnel

8. Crisis Management: Include for large-scale events requiring specific emergency procedures

Suggested Schedules

1. Schedule A - Event Specification: Detailed description of the event, including timeline, programs, and technical requirements

2. Schedule B - Budget and Financial Terms: Detailed breakdown of costs, revenue projections, and payment schedules

3. Schedule C - Marketing Plan: Comprehensive marketing strategy and brand guidelines

4. Schedule D - Insurance Requirements: Specific insurance coverage requirements and liability limits

5. Schedule E - Venue Details: Venue specifications, floor plans, and technical requirements

6. Appendix 1 - Partner Logos and Brand Guidelines: Visual assets and usage guidelines for partner branding

7. Appendix 2 - Key Personnel: Contact information and roles of key team members from each partner

8. Appendix 3 - Timeline and Milestones: Detailed project timeline with key deadlines and deliverables

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Events and Entertainment

Hospitality

Media and Broadcasting

Technology

Marketing and Advertising

Food and Beverage

Sports and Recreation

Corporate Services

Education and Training

Arts and Culture

Non-profit and Charity

Professional Services

Relevant Teams

Legal

Events

Business Development

Operations

Marketing

Finance

Commercial

Risk and Compliance

Project Management

Partner Relations

Relevant Roles

Event Manager

Partnership Director

Business Development Manager

Legal Counsel

Operations Director

Marketing Manager

Venue Manager

Sponsorship Coordinator

Contract Administrator

Project Manager

Chief Operating Officer

Commercial Director

Risk Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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