The Department Change Application Letter is a crucial document in Dutch corporate environments that facilitates internal mobility and career development within organizations. This formal request letter is used when an employee wishes to transfer to a different department while maintaining their employment with the same organization. The document must comply with Dutch employment law, including the Dutch Civil Code (Burgerlijk Wetboek) and any applicable collective labor agreements (CAOs). It typically contains detailed information about the employee's current role, desired position, qualifications, and proposed timeline for the change. The letter serves multiple purposes: it initiates the formal process of department transfer, documents the employee's request for record-keeping purposes, and provides necessary information for HR and management to evaluate the request. Companies in the Netherlands often use this document as part of their internal mobility programs and career development initiatives.
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1. Letter Header: Company name, address, date, and reference number if applicable
2. Recipient Details: Name and title of the HR manager or relevant authority, department, and internal address
3. Subject Line: Clear indication that this is a Department Change Application
4. Current Position Details: Employee's current role, department, and duration in the position
5. Requested Change: Specific details about the target department and desired role
6. Motivation: Brief explanation of reasons for requesting the department change
7. Proposed Timeline: Suggested date or timeframe for the department change
8. Closing: Professional closing statement, signature, and employee details
1. Relevant Qualifications: Include when the new department requires specific qualifications or when highlighting relevant skills would strengthen the application
2. Current Projects Status: Include when there are ongoing projects that need to be addressed as part of the transition
3. Training Requirements: Include when specific training or certifications will be needed for the new role
4. Manager's Endorsement: Include when company policy requires current manager's approval or when such support would strengthen the application
5. Salary Considerations: Include when the department change involves a different pay scale or when requesting salary adjustment
1. Current Resume/CV: Updated resume highlighting relevant skills and experience for the new department
2. Relevant Certificates: Copies of qualifications relevant to the new department
3. Department Change Form: Company-specific forms required for department changes, if applicable
4. Current Projects Overview: List of ongoing projects and their status, if relevant to the transition
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