Job Evaluation Form Template for Malaysia

A comprehensive performance evaluation document designed in compliance with Malaysian employment laws and regulations, particularly the Employment Act 1955 and its amendments. This form facilitates structured assessment of employee performance, competencies, and achievement of objectives while ensuring fair and transparent evaluation processes. It incorporates both quantitative and qualitative assessment criteria, allowing for objective performance measurement while maintaining compliance with Malaysian data protection requirements and employment standards. The document supports career development planning and helps establish clear performance expectations aligned with organizational goals.

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What is a Job Evaluation Form?

The Job Evaluation Form serves as a crucial tool for systematic performance assessment in Malaysian organizations, designed to comply with local employment legislation including the Employment Act 1955 and related regulations. This document is typically used during annual or semi-annual performance reviews, or at the completion of probationary periods, to evaluate employee performance against predetermined criteria and objectives. It includes sections for rating various competencies, documenting achievements, setting future goals, and capturing feedback from both evaluator and employee. The form supports fair and transparent evaluation processes while providing documentary evidence of performance assessment for HR records and career development planning. Its structure allows for adaptation across different industries and job roles while maintaining compliance with Malaysian employment standards and data protection requirements.

What sections should be included in a Job Evaluation Form?

1. Employee Information: Basic details including employee name, ID, department, position, and length of service

2. Evaluation Period: Time period covered by this evaluation and date of assessment

3. Performance Criteria: Core competencies and KPIs being evaluated, including job knowledge, quality of work, productivity, and reliability

4. Rating Scale: Explanation of the rating system used (e.g., 1-5 scale, with detailed descriptions of each level)

5. Core Skills Assessment: Evaluation of fundamental skills required for the role

6. Goals Achievement: Assessment of previously set goals and objectives

7. Overall Performance Rating: Summary score and general performance category

8. Future Goals and Objectives: Setting new goals and development objectives for the next period

9. Comments Section: Space for evaluator's comments and employee's feedback

10. Acknowledgment: Signatures of evaluator, employee, and reviewing authority

What sections are optional to include in a Job Evaluation Form?

1. Leadership Competencies: For management positions - evaluation of leadership and team management skills

2. Technical Skills Assessment: For technical roles - detailed evaluation of specific technical competencies

3. Project Management Evaluation: For project-based roles - assessment of project management capabilities

4. Client Relationship Management: For customer-facing roles - evaluation of client handling skills

5. Innovation and Creativity: For roles requiring creative input - assessment of innovative thinking

6. Safety Compliance: For roles involving safety-critical operations - evaluation of safety awareness and compliance

7. Training Needs Analysis: Optional section for identifying specific training requirements

8. 360-Degree Feedback Summary: When 360-degree feedback is part of the evaluation process

What schedules should be included in a Job Evaluation Form?

1. Performance Rating Matrix: Detailed breakdown of rating criteria and scoring guidelines

2. Job Description: Current job description against which performance is evaluated

3. KPI Metrics Sheet: Detailed metrics and calculations for KPI evaluation

4. Competency Framework: Organization's competency framework and definitions

5. Development Plan Template: Template for creating individual development plans

6. Previous Evaluation Summary: Summary of last evaluation period's performance and goals

7. Grievance Procedures: Standard procedures for addressing evaluation disputes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Manufacturing

Technology and IT

Healthcare

Education

Retail

Construction

Professional Services

Telecommunications

Public Sector

Hospitality

Energy and Utilities

Transportation and Logistics

Agriculture

Mining and Resources

Relevant Teams

Human Resources

Performance Management

People Operations

Learning and Development

Talent Management

Employee Relations

Compensation and Benefits

Organizational Development

Personnel Administration

HR Operations

HR Strategy

Relevant Roles

Human Resources Manager

Performance Management Specialist

Department Manager

Team Leader

Operations Director

HR Business Partner

Training and Development Manager

Talent Management Specialist

Compensation and Benefits Manager

Employee Relations Manager

Line Manager

Division Head

Chief Human Resources Officer

Performance Review Committee Chair

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Employee Performance Appraisal Form

A Malaysian-compliant Employee Performance Appraisal Form for structured evaluation of employee performance and goal-setting.

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What is a Job Evaluation Form?

What sections should be included in a Job Evaluation Form?

What sections are optional to include in a Job Evaluation Form?

What schedules should be included in a Job Evaluation Form?

Authors

Alex Denne

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