The Terminate Employment Letter is a crucial document used in Malta when formally ending an employment relationship, whether through resignation, redundancy, or dismissal. It must align with Malta's Employment and Industrial Relations Act (EIRA) and related employment legislation, which provide robust protection for employees and specific requirements for termination procedures. The document serves multiple purposes: it officially communicates the termination decision, specifies the notice period and final working day, outlines any financial settlements, addresses company property return, and may include references to post-employment obligations. Given Malta's employee-protective legal framework, the letter must be carefully drafted to ensure compliance with local laws, particularly regarding notice periods, statutory payments, and procedural requirements. This document is essential for maintaining clear records and protecting both employer and employee interests in the termination process.

1. Letter Header: Company letterhead, date, and recipient's details including name, address, and employee ID if applicable

2. Subject Line: Clear indication that this is a termination of employment notice

3. Opening Statement: Direct statement confirming the termination of employment and reference to any prior discussions

4. Termination Details: Specific information about the termination including effective date and notice period

5. Reason for Termination: Clear statement of the grounds for termination, ensuring compliance with Maltese law

6. Final Payments: Details of final salary, notice pay, and any other statutory entitlements

7. Company Property: Instructions regarding the return of company property and handling of company materials

8. Closing Actions: Information about final working arrangements and handover requirements

9. Signature Block: Space for authorized signatory details and signature