A Staff Reference Letter is a crucial document in professional contexts, particularly when individuals are seeking new employment opportunities or need to verify their work history. This document, governed by Maltese employment law and EU regulations, serves as an official record of an individual's employment history with an organization. It typically includes verification of employment dates, positions held, key responsibilities, and may also cover professional conduct and performance when appropriate. The letter must comply with Malta's Employment and Industrial Relations Act and the Data Protection Act, as well as EU GDPR requirements. Staff Reference Letters are commonly requested during job applications, visa applications, or other situations requiring formal employment verification. The document should be objective, accurate, and fair while avoiding any potentially discriminatory or defamatory content.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Addressee Details: 'To Whom It May Concern' or specific recipient details if known
3. Opening Statement: Confirmation of the purpose of the letter and the employee's identity
4. Employment Verification: Confirmation of employment dates, position(s) held, and nature of employment (full-time/part-time)
5. Role Description: Brief overview of main responsibilities and duties performed
6. Professional Conduct: Statement about reliability, punctuality, and general conduct during employment
7. Closing Statement: Standard closing offering to provide additional information if needed
8. Signatory Block: Name, position, and contact details of the person providing the reference
1. Reason for Leaving: Include only if appropriate and with employee's consent
2. Performance Assessment: Specific achievements or performance metrics, included when explicitly requested and where positive
3. Skills and Competencies: Detailed description of specific skills and competencies, included when relevant to the employee's future role
4. Project Involvement: Notable projects or initiatives the employee was involved in, included for senior positions or when specifically relevant
5. Training and Development: Relevant training courses or qualifications obtained during employment, included when significant to future roles
1. Job Description: Optional attachment detailing the employee's formal job description, if required
2. Performance Highlights: Optional attachment summarizing key achievements or performance metrics, if appropriate and requested
3. Training Certificates: Copies of relevant training certificates or qualifications obtained during employment, if applicable
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