The Letter of Non Acceptance serves as a crucial business communication tool in Malta's legal and commercial environment. It is typically used when an organization needs to formally decline a job application, business proposal, tender submission, or other formal requests. The document must comply with Maltese legal requirements and business etiquette, particularly regarding fair treatment and non-discrimination principles. The Letter of Non Acceptance should be clear and unambiguous while maintaining professionalism and avoiding potential legal issues. It typically includes the date, reference to the original submission, clear statement of rejection, brief explanation (where appropriate), and proper signatory details. The document is particularly important in maintaining clear communication records and protecting both parties' interests in business transactions.

1. Recipient Details: Full name, title, and address of the recipient, formatted according to business letter standards

2. Reference Line: Clear reference to the original application, proposal, or offer being declined, including any relevant reference numbers or dates

3. Acknowledgment: Polite acknowledgment of receiving the original application/proposal/offer

4. Decision Statement: Clear and unambiguous statement of non-acceptance or rejection

5. Brief Explanation: Concise, professional explanation for the decision, while being careful not to create potential legal issues

6. Appreciation: Expression of gratitude for their interest and time

7. Future Communications: Statement about potential future opportunities or relationship, if appropriate

8. Closing: Formal closing, signature block with full name, title, and organization details