The Letter of Discipline to Employee is a crucial document in Maltese employment relations, used when formal disciplinary action is required to address employee misconduct, policy violations, or performance issues. It forms part of the progressive disciplinary process required under Maltese employment law and the Employment and Industrial Relations Act. The document should be issued after verbal warnings have proven ineffective or when the severity of the incident warrants immediate written documentation. It must include specific details about the violation, reference to relevant company policies or employment terms, clear expectations for improvement, and potential consequences for non-compliance. The letter serves both as a formal warning and as legal documentation should further action become necessary. Proper documentation and delivery of this letter is essential for protecting both employer and employee rights under Maltese law.

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name and position

2. Subject Line: Clear indication that this is a disciplinary letter

3. Incident Details: Specific description of the misconduct or performance issue, including dates, times, and locations

4. Previous Warnings: Reference to any previous verbal or written warnings related to similar issues

5. Company Policies: Reference to specific company policies, procedures or employment contract terms that have been violated

6. Impact Statement: Description of how the employee's conduct has affected the workplace, colleagues, or business operations

7. Required Improvements: Clear outline of the expected behavior changes or performance improvements

8. Consequences: Specific disciplinary measures being taken and potential consequences of further infractions

9. Timeline: Specific timeframe for required improvements and review period

10. Support Offered: Any assistance, training, or resources the company will provide to help address the issue

11. Closing: Formal closing including signature lines for relevant parties and acknowledgment of receipt