The Formal Warning Letter to Employee is a critical document in Malta's employment framework, used when an employer needs to formally address and document employee misconduct, performance issues, or policy violations. This document serves as an essential step in progressive discipline, complying with Malta's Employment and Industrial Relations Act (EIRA) and related employment legislation. It typically follows verbal warnings or informal discussions and precedes more serious disciplinary actions. The letter must clearly state the issue at hand, reference any previous warnings or discussions, outline expected improvements, and specify consequences of non-compliance. It's crucial for protecting both employer and employee interests, establishing a clear record of communication, and ensuring fair treatment in accordance with Maltese employment law. The document should be drafted carefully to ensure it meets legal requirements while effectively communicating the seriousness of the situation to the employee.

1. Letter Header: Company letterhead, date, reference number, and confidentiality notice

2. Recipient Details: Employee's full name, position, department, and employee ID

3. Subject Line: Clear indication that this is a formal warning letter

4. Incident Details: Specific description of the misconduct or performance issue, including dates and relevant details

5. Previous Communications: Reference to any verbal warnings, meetings, or discussions about the issue

6. Policy Violation: Specific company policies, procedures, or regulations that have been breached

7. Required Improvements: Clear outline of expected behavior changes or performance improvements

8. Timeframe: Specific period within which improvement is expected

9. Consequences: Clear statement of potential consequences if no improvement is shown

10. Support Offered: Any assistance, training, or resources being provided to help address the issue

11. Closure: Signature lines for relevant parties and acknowledgment of receipt