The Letter Confirming Employment is a crucial document in the Maltese employment landscape, required by law to formalize the employment relationship between employer and employee. This document must be provided to employees within eight working days from the commencement of employment, as per Maltese legislation. It serves multiple purposes: confirming the employment relationship, outlining key terms and conditions, and ensuring compliance with Malta's employment laws. The letter includes essential information such as job details, compensation, working hours, and other employment terms as required by the Information to Employees Regulations (S.L. 452.83). It's particularly important as it provides clear written evidence of employment terms and helps prevent future disputes regarding employment conditions.
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1. Letter Header: Company letterhead, date, and employee's full contact details
2. Confirmation Statement: Clear statement confirming the employment and start date
3. Job Details: Job title, department, and reporting relationship
4. Employment Terms: Type of contract (indefinite/fixed), working hours, workplace location
5. Compensation: Salary, payment frequency, and any guaranteed bonuses
6. Benefits: Overview of main benefits including leave entitlement, health insurance, etc.
7. Notice Period: Required notice period for termination by either party
8. Governing Law: Reference to Maltese law and applicable collective agreements
9. Signature Block: Space for employer signature and employee acknowledgment
1. Probationary Period: Include when the role has a probation period, stating duration and terms
2. Mobility Clause: Include when employee may be required to work at different locations
3. Confidentiality Statement: Include for roles involving sensitive information or senior positions
4. Non-Competition: Include for senior roles or those with access to sensitive business information
5. Commission Structure: Include for sales roles or positions with variable compensation
6. Flexible Working: Include when offering hybrid or remote working arrangements
7. Training Requirements: Include when specific training or qualifications are required for the role
1. Job Description: Detailed description of roles, responsibilities, and expectations
2. Benefits Summary: Detailed breakdown of all benefits and eligibility criteria
3. Company Policies: Key company policies that form part of employment terms
4. Variable Pay Structure: Detailed explanation of bonus or commission calculations if applicable
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