The Job Offer Cancellation Letter is a crucial document used when an organization needs to formally withdraw an employment offer that has been previously extended to a candidate but not yet accepted, or where circumstances require the cancellation of an accepted offer prior to the commencement of employment. This document must be drafted in compliance with Maltese employment law, particularly the Employment and Industrial Relations Act (EIRA), and should include clear reasoning for the cancellation, reference to the original offer, and any relevant terms regarding confidentiality or document return. The letter serves as both a formal communication and a legal record, protecting the organization while maintaining professional courtesy. It's particularly important in situations involving changed business circumstances, discovery of material misrepresentation, or failure to meet conditional requirements.

1. Letterhead and Date: Company letterhead with full contact details and the current date

2. Recipient Details: Full name and address of the candidate

3. Subject Line: Clear reference to the job offer cancellation and any relevant reference numbers

4. Opening Statement: Reference to the original job offer, including the position title and offer date

5. Main Cancellation Notice: Clear and direct statement of the offer cancellation

6. Explanation: Brief, professional explanation for the cancellation (ensuring legally sound reasoning)

7. Return of Documents: Request for return of any company property or documents if applicable

8. Closing Statement: Professional conclusion with any necessary apologetic tone and good wishes

9. Signature Block: Company representative's name, title, and signature