The Employee Promotion Letter With Salary Increase is a crucial document used when an organization wishes to formally promote an employee to a new position with increased compensation in Malta. It serves as an official record of the change in employment terms and must comply with Maltese employment legislation, particularly the Employment and Industrial Relations Act and relevant subsidiary regulations. The document is typically issued after internal approval processes and before the effective date of the promotion. It should detail the new role, revised salary, any changes in responsibilities or benefits, and maintain consistency with existing employment terms while clearly documenting the modifications. This letter becomes part of the employee's permanent employment record and requires formal acceptance, making it a legally significant document in the employer-employee relationship.
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1. Letter Header: Company letterhead, date, employee's name and address
2. Subject Line: Clear indication that this is a promotion letter
3. Congratulatory Opening: Recognition of employee's achievements and reason for promotion
4. New Position Details: Specific title of the new position and effective date of the promotion
5. Salary Information: New salary amount, percentage increase, and when it takes effect
6. Current Terms Confirmation: Statement confirming that other terms of employment remain unchanged
7. Acknowledgment Request: Request for the employee to sign and return a copy of the letter
8. Closing: Congratulatory closing remarks and signature block for authorized company representative
1. New Responsibilities: Detailed outline of new role responsibilities and expectations - include when the promotion involves significant changes in duties
2. Reporting Structure: Changes in reporting relationships - include when the promotion affects who the employee reports to or who reports to them
3. Additional Benefits: New or modified benefits package details - include when the promotion includes changes to benefits
4. Working Hours/Location: Changes to working schedule or location - include if the promotion affects these terms
5. Probationary Period: Terms of any probationary period in the new role - include if applicable to the promotion
6. Performance Expectations: Specific targets or KPIs for the new role - include for senior positions or performance-based roles
1. Job Description: Detailed description of the new position's responsibilities and requirements
2. Benefits Schedule: Detailed breakdown of any modified or new benefits package
3. Organizational Chart: Updated organizational structure showing the employee's new position in the company hierarchy
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