The Employee Consent Form For Photo Use is essential for organizations operating under Maltese jurisdiction that wish to collect and use employee photographs for various business purposes. This document has become increasingly important with the implementation of GDPR and Malta's stringent data protection requirements. It should be used whenever an organization plans to take and use employee photographs for purposes such as internal directories, marketing materials, company websites, or social media. The form ensures compliance with both Maltese and EU data protection laws while providing clear documentation of consent and protecting both the employer's and employee's interests. Organizations should implement this form as part of their onboarding process or before any planned photo sessions or marketing campaigns involving employee images.

1. Parties: Identification of the employer company and the employee giving consent

2. Background: Brief explanation of why photos are needed and their intended use

3. Definitions: Key terms used in the document including 'Photographs', 'Consent', 'Processing', 'Company Materials'

4. Scope of Consent: Detailed description of what the employee is consenting to, including types of photographs and usage contexts

5. Duration and Territory: Time period for which consent is valid and geographical scope of usage

6. Rights of the Employee: Employee's rights under GDPR including right to withdraw consent and right to be forgotten

7. Storage and Security: How photographs will be stored, secured, and who will have access to them

8. Declaration and Signature: Formal consent statement and signature blocks for both parties