The Discontinuation of Service Letter is a critical document in Maltese employment law, used when an employer needs to formally terminate an employment relationship. It serves multiple purposes: legal compliance with Malta's Employment and Industrial Relations Act, official communication of the termination decision, and documentation of the terms and conditions of the service discontinuation. This document is required whether the termination is due to resignation, redundancy, performance issues, or other reasons. The letter must include specific elements mandated by Maltese law, such as notice periods, final payment details, and return of company property procedures. It also serves as protection for both parties by clearly documenting the termination terms and any post-employment obligations. The timing and content of this document are crucial, as improper handling could lead to legal complications under Maltese employment law.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Full name, address, and position of the employee
3. Subject Line: Clear indication that this is a Discontinuation of Service notice
4. Service Termination Statement: Clear statement confirming the discontinuation of service and reference to relevant contract/employment terms
5. Effective Date: Specific termination date and notice period details
6. Final Payment Information: Information about final salary, outstanding benefits, and payment timing
7. Company Property Return: List of company property to be returned and process for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Contact Information: Details of who to contact for queries or further information
10. Signature Block: Name, position, and signature of authorized company representative
1. Gardening Leave: Include when employee is being placed on gardening leave during notice period
2. Handover Requirements: Include when specific handover of duties or documents is required
3. Reference Provision: Include when company agrees to provide future employment references
4. Non-Compete Reminder: Include when employee is bound by non-compete clauses
5. Exit Interview: Include when an exit interview is to be scheduled
6. Outstanding Projects: Include when specific projects need to be completed or transferred
7. Benefits Continuation: Include when certain benefits continue post-employment
1. Schedule A - Final Payment Breakdown: Detailed itemization of final payment including salary, leave encashment, and other benefits
2. Schedule B - Company Property Checklist: Comprehensive list of company property to be returned
3. Schedule C - Handover Documentation: Detailed list of documents, passwords, and information to be handed over
4. Schedule D - Outstanding Benefits: List of any benefits or entitlements that extend beyond the termination date
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