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Basic Reference Letter

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What is a Basic Reference Letter?

The Basic Reference Letter is a fundamental employment document used in Malta when an employee leaves an organization or needs to verify their employment history. This document serves as an official record of employment, typically requested for job applications, visa purposes, or financial applications. Under Maltese employment law, while there is no statutory obligation to provide a reference letter, it is common practice and considered good business conduct. The Basic Reference Letter should comply with Malta's Data Protection Act and the EU's GDPR requirements, containing factual information about the employment relationship while avoiding potentially defamatory statements. The document typically confirms dates of employment, position(s) held, and main responsibilities, providing a neutral and objective account of the employment relationship.

What sections should be included in a Basic Reference Letter?

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Addressee Information: The 'To Whom It May Concern' or specific recipient details

3. Opening Statement: Confirmation of employment relationship and purpose of the letter

4. Employment Details: Job title, duration of employment, and employment status

5. Basic Role Description: Brief overview of main responsibilities and duties

6. Closing Statement: Standard closing confirming willingness to provide further information

7. Signature Block: Writer's name, position, contact information, and signature

What sections are optional to include in a Basic Reference Letter?

1. Performance Assessment: Brief evaluation of the employee's performance, used when specifically requested and when the departure was amicable

2. Key Achievements: Notable accomplishments during employment, included when particularly relevant to the employee's future role

3. Reason for Leaving: When appropriate and agreed with the employee, can be included if the departure was amicable

4. Skills and Competencies: Specific skills and competencies demonstrated, included when relevant to the employee's future employment

5. Character Reference: Personal qualities and workplace behavior, included when specifically requested and appropriate

What schedules should be included in a Basic Reference Letter?

1. Position History Appendix: Optional detailed list of positions held and dates, if the employee had multiple roles

2. Projects Appendix: Optional list of key projects worked on, if relevant to future employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Gaming and iGaming

Information Technology

Tourism and Hospitality

Maritime and Logistics

Healthcare

Education

Manufacturing

Professional Services

Retail and Consumer Goods

Construction and Real Estate

Aviation

Relevant Teams

Human Resources

People Operations

Personnel Management

Administration

Corporate Services

Executive Office

Management

Operations

Relevant Roles

Human Resources Director

HR Manager

Department Manager

Line Manager

Managing Director

CEO

Director

Head of Department

Team Leader

Supervisor

HR Business Partner

HR Administrator

Office Manager

Executive Assistant

General Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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