The Authorized Signatory Letter to Bank is a fundamental document required by Maltese banks when companies need to designate individuals who can operate their bank accounts and execute banking transactions. This document is essential when appointing new signatories, modifying existing authorization levels, or updating signatory information in compliance with Malta's banking regulations. It must conform to the requirements set forth in the Banking Act (Chapter 371) and Companies Act (Chapter 386) of Malta, typically requiring support from a board resolution and proper verification of the signatory's identity. The letter specifies the extent of authority granted, any limitations on transaction amounts, and whether single or joint signing authority is being conferred. Banks in Malta rely on this document as part of their due diligence and compliance procedures.
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1. Bank Details: Full name and address of the bank branch and relevant department
2. Company Information: Company name, registration number, registered address and contact details
3. Account Information: All relevant bank account numbers and types that the authorization applies to
4. Authorized Signatory Details: Full name, position, ID/passport number and contact details of the person being authorized
5. Scope of Authority: Detailed description of the signing powers and transaction types being authorized
6. Duration of Authority: Specification of the time period for which the authorization is valid
7. Board Resolution Reference: Reference to the board resolution authorizing this signatory appointment
8. Current Date: Date of the letter
9. Authorizing Officer Signature: Signature block for current authorized person granting the authority
1. Transaction Limits: Specific monetary limits for different types of transactions, used when the authority needs to be restricted
2. Multiple Signatory Requirements: Details of joint signing requirements, used when transactions require multiple signatures
3. Special Instructions: Any specific conditions or restrictions on the authority, used for non-standard authorizations
4. Digital Banking Access: Authorization for online banking access and limits, used when digital access is required
5. Specimen Signature: Space for the new signatory's specimen signature, used when specifically required by the bank
1. Board Resolution: Copy of the board resolution appointing the authorized signatory
2. Identity Documentation: Copies of ID/passport and other identification documents of the authorized signatory
3. Company Registry Extract: Recent extract from the Malta Business Registry showing company details and directors
4. Specimen Signature Form: Bank's standard form for recording specimen signatures
5. Previous Authorization Revocation: If applicable, documentation revoking previous signatory authorizations
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