The Workstation Risk Assessment Form is a critical document used to ensure compliance with Indian workplace safety regulations and protect employee well-being in office environments. It becomes necessary when setting up new workstations, modifying existing ones, addressing employee complaints, or conducting periodic safety reviews. The form includes detailed assessments of ergonomic factors, display screen equipment, environmental conditions, and potential health risks associated with computer-based work. It aligns with requirements set forth in the Occupational Safety, Health and Working Conditions Code, 2020, and related Indian legislation, while incorporating international best practices for workplace safety. This document is particularly relevant in the context of increasing digitalization and the rise of both office-based and remote work arrangements in India.
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1. Assessment Information: Basic details including date of assessment, assessor name, location, department, and employee details
2. Display Screen Equipment Check: Assessment of monitor position, height, distance, glare, and screen quality
3. Keyboard and Mouse Assessment: Evaluation of input devices' positioning, condition, and usage
4. Workstation Furniture: Assessment of chair adjustability, desk height, and general workspace layout
5. Environmental Factors: Evaluation of lighting, temperature, noise levels, and ventilation
6. Posture Analysis: Assessment of employee's working posture and potential strain points
7. Risk Identification: Documentation of identified hazards and current risk levels
8. Recommended Actions: List of required modifications or improvements
9. Sign-off Section: Signatures from assessor, employee, and relevant supervisor/manager
1. Previous Assessment History: Details of past assessments and implemented changes - include for follow-up assessments
2. Health Symptoms Checklist: Employee self-reporting of any existing symptoms or discomfort - include if employee reports issues
3. Remote Work Considerations: Additional assessment points for employees working from home - include for remote workers
4. Special Requirements: Assessment of any specific needs due to medical conditions or disabilities - include when applicable
5. Equipment Inventory: Detailed list of all workspace equipment and their condition - include for asset management purposes
1. Appendix A: Ergonomic Guidelines: Reference guide for correct posture and workstation setup
2. Appendix B: Risk Rating Matrix: Matrix for standardized risk assessment scoring
3. Appendix C: Equipment Specifications: Standard specifications for workplace equipment
4. Appendix D: Photographic Evidence: Template for including photos of workstation setup before and after assessment
5. Appendix E: Action Plan Template: Structured template for documenting and tracking required improvements
Relevant legal definitions
Assessor
Display Screen Equipment (DSE)
Ergonomics
Hazard
Manual Handling
Musculoskeletal Disorders (MSDs)
Personal Protective Equipment (PPE)
Reasonable Adjustments
Risk Assessment
Risk Control Measures
Risk Level
Risk Rating Matrix
Safe Working Practice
Workstation
Work Surface
Visual Display Unit (VDU)
Upper Limb Disorders (ULDs)
Repetitive Strain Injury (RSI)
Personal Emergency Evacuation Plan (PEEP)
Control Measures
Compliance Officer
Corrective Action
Display Screen
Employee
Employer
Environmental Factors
Health and Safety Representative
Hot Desking
Occupational Health Provider
Preventive Measures
Remote Working
Rest Break
Safety Management System
Workplace
Display Screen Equipment (DSE)
Ergonomics
Hazard
Manual Handling
Musculoskeletal Disorders (MSDs)
Personal Protective Equipment (PPE)
Reasonable Adjustments
Risk Assessment
Risk Control Measures
Risk Level
Risk Rating Matrix
Safe Working Practice
Workstation
Work Surface
Visual Display Unit (VDU)
Upper Limb Disorders (ULDs)
Repetitive Strain Injury (RSI)
Personal Emergency Evacuation Plan (PEEP)
Control Measures
Compliance Officer
Corrective Action
Display Screen
Employee
Employer
Environmental Factors
Health and Safety Representative
Hot Desking
Occupational Health Provider
Preventive Measures
Remote Working
Rest Break
Safety Management System
Workplace
Clauses
Assessment Information
Equipment Assessment
Ergonomic Assessment
Environmental Assessment
Risk Identification
Health and Safety
Compliance
Action Requirements
Documentation
Responsibilities
Emergency Procedures
Equipment Standards
Training Requirements
Review and Monitoring
Remedial Actions
Sign-off and Approvals
Equipment Assessment
Ergonomic Assessment
Environmental Assessment
Risk Identification
Health and Safety
Compliance
Action Requirements
Documentation
Responsibilities
Emergency Procedures
Equipment Standards
Training Requirements
Review and Monitoring
Remedial Actions
Sign-off and Approvals
Relevant Industries
Information Technology
Banking and Financial Services
Professional Services
Healthcare Administration
Education and Research
Government and Public Sector
Manufacturing (office staff)
Telecommunications
Media and Entertainment
Insurance
Consulting
Retail (administrative functions)
Legal Services
Business Process Outsourcing
Relevant Teams
Health and Safety
Human Resources
Facilities Management
Operations
Risk and Compliance
Occupational Health
Administrative Services
Employee Relations
Workplace Solutions
Environmental Health and Safety
Relevant Roles
Health and Safety Manager
Occupational Health Specialist
HR Manager
Facilities Manager
Office Manager
Risk Assessment Officer
Ergonomics Specialist
Workplace Safety Coordinator
Environmental Health Officer
HR Business Partner
Compliance Officer
Operations Manager
Department Supervisor
Safety Consultant
Occupational Therapist
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