The Third Party Confirmation Letter is a crucial document in Indian business and legal practice, used when independent verification or confirmation of facts, arrangements, or transactions is required from a party not directly involved in the primary transaction. This document type is commonly used in financial transactions, audit processes, regulatory compliance, and commercial arrangements. The letter must comply with Indian law, particularly the Indian Contract Act, 1872, and may need to address requirements under various other regulations depending on the subject matter. It typically contains specific confirmations, representations about authority, and may include supporting documentation as appendices. The document's format and content are designed to provide clear, unambiguous confirmation that can be relied upon by the recipient and potentially presented to third parties or authorities as evidence of the confirmed matters.
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1. Letter Header: Official letterhead of the confirming party, including full legal name, registered address, and contact details
2. Date: Date of the confirmation letter
3. Recipient Details: Full name and address of the party to whom the confirmation is being provided
4. Subject Line: Clear reference to the matter being confirmed and any relevant reference numbers
5. Opening Statement: Formal introduction establishing the context and purpose of the confirmation
6. Reference to Original Agreement/Transaction: Details of the primary agreement or transaction that is the subject of confirmation
7. Confirmation Statement: Clear and unambiguous statement of what is being confirmed
8. Authority Statement: Declaration of the authority of the confirming party to provide the confirmation
9. Closing Statement: Standard closing statement indicating the binding nature of the confirmation
10. Signature Block: Space for signature, including name, designation, and company details of the authorized signatory
1. Additional Representations: Extra confirmations or representations specific to the transaction or requirement
2. Governing Law Statement: Include when dealing with interstate or international parties to specify applicable law
3. Confidentiality Statement: Required when the confirmation contains sensitive or confidential information
4. Contact Person Details: When ongoing communication might be needed regarding the confirmation
5. Time Validity Statement: When the confirmation is only valid for a specific period
6. Disclaimer: Any necessary limitations or qualifications to the confirmation provided
7. Copy Recipients: List of other parties to be copied on the confirmation letter
1. Supporting Documents: Copies of relevant documents referenced in the confirmation
2. Authorization Evidence: Board resolutions, power of attorney, or other proof of authority to provide confirmation
3. Transaction Details: Detailed breakdown of specific transactions or matters being confirmed
4. Related Correspondence: Copies of relevant previous correspondence or communications
5. Corporate Information: Additional corporate documentation that may be required to support the confirmation
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Corporate Services
Legal Services
Real Estate
Manufacturing
Information Technology
Infrastructure
Trading and Commerce
Professional Services
Telecommunications
Healthcare
Education
Relevant Teams
Legal
Finance
Compliance
Corporate Secretarial
Risk Management
Audit
Corporate Affairs
Business Development
Operations
Commercial
Relevant Roles
Legal Counsel
Company Secretary
Chief Financial Officer
Compliance Officer
Managing Director
Director
Authorized Signatory
Relationship Manager
Audit Manager
Transaction Manager
Business Development Manager
Risk Manager
Corporate Affairs Manager
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