The Request Letter for Final Pay is an essential document in Indian employment relationships, typically used when an employee is leaving an organization either through resignation, retirement, or termination. This formal request initiates the process of settling all outstanding financial matters between the employer and employee, as mandated by various Indian labor laws including the Payment of Wages Act, 1936, and the Payment of Gratuity Act, 1972. The letter should include specific details about the employee's tenure, last working day, and all expected components of the final settlement. It serves as a formal record of the request and helps ensure compliance with statutory requirements regarding the timeline for final payments. The document is crucial for both parties as it helps maintain clear communication and documentation of the final settlement process.

1. Sender's Details: Complete name, employee ID, designation, and department of the employee

2. Date: Current date of writing the letter

3. Recipient's Details: HR Manager/Employer's name, designation, and company address

4. Subject Line: Clear indication that this is a request for final settlement

5. Salutation: Professional greeting to the recipient

6. Employment Information: Brief mention of employment duration, last working day, and reason for separation

7. Request Statement: Clear statement requesting the processing of final settlement

8. Expected Components: List of expected components in the final settlement (salary, gratuity, leave encashment, etc.)

9. Bank Details: Account information for transferring the final settlement

10. Closing: Professional closing statement with thanks

11. Signature Block: Signature, full name, and contact details