1. Reason for Vacation: Include when maintaining good relations is important or when reason might affect notice period (e.g., job transfer)

2. Maintenance Issues: Include if there are any pending maintenance issues to be resolved before moving out

3. Utility Transfer: Include details about utility account transfers or final readings when utilities are in tenant's name

4. Key Return Process: Include when specific key return arrangements need to be made

5. Early Termination Details: Include if moving out before lease end date, addressing any early termination penalties

1. Appendix A - Property Condition Report: Current condition of the property and any existing damage documentation

2. Appendix B - Pending Dues Statement: Detailed statement of any pending rent, utilities, or other charges

3. Appendix C - Original Lease Reference: Copy or reference details of the original lease agreement

4. Appendix D - Utility Bills: Copies of latest paid utility bills and account numbers

5. Appendix E - Photographic Evidence: Current dated photographs of the property condition (if relevant)