Employee Termination Request Form for India

Employee Termination Request Form Template for India

A standardized form used in Indian business operations for initiating and documenting employee termination requests, ensuring compliance with Indian labor laws and company policies. This document facilitates the formal process of requesting employment termination, capturing essential information including employee details, reasons for termination, manager recommendations, and necessary approvals. It serves as an official record and ensures proper documentation for legal compliance under Indian employment legislation, including the Industrial Disputes Act and relevant state-specific labor laws.

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What is a Employee Termination Request Form?

The Employee Termination Request Form is a crucial document in Indian corporate environments, designed to standardize and formalize the process of initiating employment terminations. This document is utilized when a manager or authorized personnel needs to formally request the termination of an employee's services, whether for performance issues, organizational restructuring, or other valid reasons. The form ensures compliance with Indian labor laws, including the Industrial Disputes Act and state-specific regulations, while maintaining proper documentation of the termination process. It captures essential information such as employee details, reason for termination, notice period requirements, and necessary approvals from various stakeholders. The document serves as a critical first step in the termination process and helps organizations maintain consistent termination practices while protecting both employer and employee interests under Indian law.

What sections should be included in a Employee Termination Request Form?

1. Employee Information: Basic details including employee name, ID, designation, department, and date of joining

2. Termination Request Details: Specific details about the termination request including proposed last working day and notice period details

3. Reason for Termination: Clear statement of the grounds for termination request, ensuring compliance with company policy and applicable laws

4. Current Project/Responsibility Status: Overview of ongoing projects and handover requirements

5. Manager's Recommendation: Immediate supervisor's assessment and recommendation regarding the termination request

6. HR Review Section: Space for HR to document their review of the termination request and compliance checks

7. Authorization: Signature sections for all required parties including requesting manager, HR representative, and department head

What sections are optional to include in a Employee Termination Request Form?

1. Performance History Summary: To be included when termination is performance-related, summarizing key performance issues and improvement attempts

2. Disciplinary Record: Required when termination is due to misconduct, listing relevant incidents and actions taken

3. Alternative Position Consideration: Include when company policy requires evaluation of alternative positions before termination

4. Exit Interview Planning: Optional section for scheduling and planning the exit interview process

5. Special Circumstances: To be included when there are unique situations requiring additional documentation (e.g., medical conditions, ongoing investigations)

What schedules should be included in a Employee Termination Request Form?

1. Checklist of Pending Actions: Detailed list of tasks to be completed before last working day

2. Company Property Return Form: List of company assets to be returned by the employee

3. Final Settlement Calculation Sheet: Breakdown of final payment including salary, benefits, and any deductions

4. Confidentiality Reminder: Summary of ongoing confidentiality obligations post-employment

5. Handover Document Template: Standard template for documenting handover of responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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An India-compliant form for requesting and authorizing the release of medical information, meeting local healthcare and data protection requirements.

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What is a Employee Termination Request Form?

What sections should be included in a Employee Termination Request Form?

What sections are optional to include in a Employee Termination Request Form?

What schedules should be included in a Employee Termination Request Form?

Authors

Alex Denne

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