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1. Letter Header: Company letterhead, date, reference number, and recipient's contact details
2. Subject Line: Clear indication that this is a termination letter
3. Employee Details: Employee ID, designation, department, and joining date
4. Termination Statement: Clear statement of employment termination and effective date
5. Notice Period: Details of notice period or payment in lieu of notice
6. Reason for Termination: Brief, professional explanation of termination cause if applicable
7. Final Settlement: Information about salary, benefits, and dues to be settled
8. Company Property: Instructions for returning company assets and documents
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Signature Block: Authorized signatory details and company stamp
1. Garden Leave: Include when employee is required to serve notice period away from office
2. Non-Compete Reminder: Include when employee is bound by non-compete agreements
3. Handover Plan: Include when employee handles critical responsibilities requiring formal handover
4. Exit Interview: Include when company policy requires exit interviews
5. Reference Letter Availability: Include when company is willing to provide references
6. Continuation of Benefits: Include when certain benefits extend beyond termination date
7. Legal Claims Waiver: Include when mutual release of claims is part of termination
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, gratuity, and other dues
2. Company Property Checklist: List of company assets to be returned with acknowledgment
3. Benefits Summary: Details of benefits status and post-termination coverage if applicable
4. Exit Clearance Form: Checklist of departmental clearances required before final settlement
Employee
Effective Date of Termination
Notice Period
Final Settlement
Confidential Information
Company Property
Full and Final Settlement
Garden Leave
Gratuity
Non-Compete Obligations
Non-Solicitation Obligations
Original Employment Agreement
Outstanding Dues
Severance Pay
Unpaid Salary
Exit Formalities
Handover Process
Intellectual Property Rights
Leave Encashment
Termination Date
Reason for Termination
Final Settlement
Company Property Return
Confidentiality
Non-Compete
Non-Solicitation
Full and Final Release
Outstanding Dues
Handover Requirements
Exit Formalities
Benefits Cessation
Reference Policy
Intellectual Property Rights
Post-Employment Obligations
Legal Compliance
Dispute Resolution
Acknowledgment
Severance Terms
Information Technology
Manufacturing
Financial Services
Healthcare
Retail
Education
Telecommunications
Professional Services
Construction
Hospitality
Media and Entertainment
E-commerce
Logistics
Real Estate
Consulting
Human Resources
Legal
Compliance
Operations
Employee Relations
Administration
Management
Human Resources Manager
HR Director
Legal Counsel
HR Business Partner
Compliance Officer
Department Manager
Line Manager
HR Administrator
Employee Relations Manager
HR Operations Manager
Chief Human Resources Officer
HR Specialist
Legal Manager
Department Head
Chief Executive Officer
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