The Display Screen Assessment document is a crucial workplace safety tool required under Indian labor laws and workplace safety regulations. It is typically used when new employees join, when significant changes are made to workstation setup, or during regular periodic assessments (usually annually). The assessment helps organizations comply with their obligations under the Factories Act and related state-specific rules while protecting employee health and well-being. The document includes comprehensive evaluation criteria for display screen equipment, workspace ergonomics, and environmental factors, along with recommendations for improvements where necessary. This assessment is particularly important given India's large workforce in technology and service sectors where employees spend significant time using display screen equipment.
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1. Assessment Information: Basic details including date of assessment, assessor name, employee details, and workstation location
2. Display Screen Equipment Details: Specific information about the equipment being assessed including monitor type, size, and age
3. Workstation Setup: Evaluation of the physical setup including desk, chair, and peripheral equipment positioning
4. Environmental Factors: Assessment of lighting, noise, temperature, and humidity in the workspace
5. User Health Considerations: Current health status, existing conditions, and any reported symptoms
6. Risk Assessment: Identification and evaluation of potential risks associated with the workstation setup
7. Compliance Checklist: Detailed checklist covering all mandatory assessment points as per Indian regulations
8. Recommendations: Specific actions required to address identified issues and improve workstation setup
9. Follow-up Requirements: Timeline for implementing changes and next assessment date
1. Previous Assessment History: Include when this is a follow-up assessment or when there's relevant historical data
2. Specialized Equipment Assessment: For users with special equipment needs or adaptations
3. Remote Working Considerations: Include for employees who work remotely or in hybrid arrangements
4. Multiple Workstation Assessment: For employees who regularly use more than one workstation
5. Pregnancy Considerations: Additional assessment factors for pregnant employees
1. Appendix A - Workplace Assessment Checklist: Detailed checklist used during the assessment process
2. Appendix B - Ergonomic Guidelines: Reference guide for correct posture and equipment positioning
3. Appendix C - Exercise Reference Guide: Recommended exercises and stretches for DSE users
4. Appendix D - Equipment Specifications: Technical specifications and requirements for DSE equipment
5. Schedule 1 - Risk Rating Matrix: Matrix used to evaluate and rate identified risks
6. Schedule 2 - Corrective Action Timeline: Timeline for implementing recommended changes
Relevant legal definitions
Display Screen Equipment (DSE)
Workstation
Assessment
Assessor
User
Display Screen
Ergonomics
Risk Assessment
Corrective Action
Work Surface
Input Device
Viewing Distance
Reasonable Adjustments
Musculoskeletal Disorders
Visual Fatigue
Working Environment
Rest Break
Peripheral Equipment
Workplace
Line Manager
Health and Safety Representative
Eye Test
Glare
Posture
Repetitive Strain Injury (RSI)
Work Pattern
Hardware
Software
Occupational Health
Compliance
Workstation
Assessment
Assessor
User
Display Screen
Ergonomics
Risk Assessment
Corrective Action
Work Surface
Input Device
Viewing Distance
Reasonable Adjustments
Musculoskeletal Disorders
Visual Fatigue
Working Environment
Rest Break
Peripheral Equipment
Workplace
Line Manager
Health and Safety Representative
Eye Test
Glare
Posture
Repetitive Strain Injury (RSI)
Work Pattern
Hardware
Software
Occupational Health
Compliance
Clauses
Assessment Details
Equipment Specifications
Workstation Setup
Environmental Conditions
Health and Safety
Risk Assessment
User Requirements
Compliance
Remedial Actions
Implementation Timeline
Review and Monitoring
Documentation Requirements
Training and Awareness
Emergency Procedures
Reporting Requirements
Equipment Maintenance
User Responsibilities
Employer Obligations
Assessment Frequency
Medical Referrals
Equipment Specifications
Workstation Setup
Environmental Conditions
Health and Safety
Risk Assessment
User Requirements
Compliance
Remedial Actions
Implementation Timeline
Review and Monitoring
Documentation Requirements
Training and Awareness
Emergency Procedures
Reporting Requirements
Equipment Maintenance
User Responsibilities
Employer Obligations
Assessment Frequency
Medical Referrals
Relevant Industries
Information Technology
Banking and Financial Services
Business Process Outsourcing
Professional Services
Healthcare Administration
Education
Government and Public Sector
Media and Entertainment
Insurance
Telecommunications
Corporate Offices across all sectors
Relevant Teams
Health and Safety
Human Resources
Facilities Management
Information Technology
Compliance
Risk Management
Operations
Employee Relations
Workplace Services
Administration
Relevant Roles
Health and Safety Manager
Occupational Health Specialist
Ergonomics Consultant
Workplace Safety Officer
Facilities Manager
HR Manager
Office Administrator
IT Infrastructure Manager
Compliance Officer
Risk Assessment Specialist
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