The Consent To Share Form is a critical document used in India to ensure compliance with data protection regulations, particularly the Digital Personal Data Protection Act 2023. This document is essential when organizations need to collect, process, or share personal data of individuals with third parties. It serves as evidence of explicit, informed consent and helps organizations demonstrate compliance with legal requirements. The form should be used whenever personal data needs to be shared beyond the primary purpose of collection, or when sharing with third parties. It typically includes details about the data being shared, purpose of sharing, recipient information, duration of consent, and the rights of the data principal. The document is particularly important in light of India's evolving data protection landscape and the increasing focus on individual privacy rights.
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1. Parties: Identification of the Data Principal (person giving consent) and the Data Fiduciary (organization collecting/sharing data)
2. Background: Brief context about why the consent is being sought and the relationship between the parties
3. Definitions: Key terms used in the form, including 'Personal Data', 'Sensitive Personal Data', 'Processing', 'Third Parties'
4. Purpose of Data Sharing: Clear explanation of why the data is being collected and shared, and with whom
5. Data Categories: Specific categories of personal data that will be shared
6. Duration: Period for which the consent is valid and when it will expire
7. Rights of the Data Principal: Clear statement of the individual's rights regarding their data, including right to withdraw consent
8. Declaration and Signature: Formal consent statement and space for signature/electronic confirmation
1. Special Category Data Consent: Additional explicit consent section for sensitive personal data like health information, biometric data - include when sensitive data is involved
2. International Transfer: Details about cross-border data transfers - include when data will be transferred outside India
3. Processing Activities: Detailed description of how the data will be processed - include for complex data processing scenarios
4. Automated Decision Making: Information about any automated processing or profiling - include when automated decision-making is involved
5. Financial Implications: Any costs or financial aspects related to data sharing - include when there are monetary considerations
6. Emergency Contacts: Alternative contact details for urgent situations - include for health or safety-related data sharing
1. Schedule A - Data Categories List: Detailed itemization of all specific data elements to be shared
2. Schedule B - Authorized Recipients: List of all third parties authorized to receive the shared data
3. Schedule C - Security Measures: Description of security measures implemented to protect the shared data
4. Appendix 1 - Rights Exercise Procedure: Detailed procedure for exercising data subject rights
5. Appendix 2 - Privacy Policy Reference: Reference to applicable privacy policies and where to find them
Relevant legal definitions
Data Principal
Data Fiduciary
Personal Data
Sensitive Personal Data
Consent
Processing
Third Party
Data Sharing
Purpose
Authorized Recipients
Data Protection Laws
Digital Personal Data Protection Act
Notice
Cross-border Transfer
Data Breach
Withdrawal of Consent
Automated Processing
Data Protection Officer
Legitimate Interest
Retention Period
Security Measures
Confidential Information
Material Change
Applicable Law
Privacy Policy
Governing Law
Force Majeure
Effective Date
Expiry Date
Consent Period
Data Fiduciary
Personal Data
Sensitive Personal Data
Consent
Processing
Third Party
Data Sharing
Purpose
Authorized Recipients
Data Protection Laws
Digital Personal Data Protection Act
Notice
Cross-border Transfer
Data Breach
Withdrawal of Consent
Automated Processing
Data Protection Officer
Legitimate Interest
Retention Period
Security Measures
Confidential Information
Material Change
Applicable Law
Privacy Policy
Governing Law
Force Majeure
Effective Date
Expiry Date
Consent Period
Clauses
Consent
Data Collection
Data Processing
Data Sharing
Purpose Limitation
Rights and Obligations
Data Security
Confidentiality
Third Party Transfer
Cross-border Transfer
Duration and Termination
Withdrawal Rights
Data Retention
Security Measures
Breach Notification
Liability
Governing Law
Dispute Resolution
Amendment
Severability
Data Collection
Data Processing
Data Sharing
Purpose Limitation
Rights and Obligations
Data Security
Confidentiality
Third Party Transfer
Cross-border Transfer
Duration and Termination
Withdrawal Rights
Data Retention
Security Measures
Breach Notification
Liability
Governing Law
Dispute Resolution
Amendment
Severability
Relevant Industries
Healthcare
Financial Services
Education
Technology
E-commerce
Insurance
Telecommunications
Professional Services
Human Resources
Research and Development
Pharmaceutical
Real Estate
Relevant Teams
Legal
Compliance
Information Security
Data Protection
Human Resources
Customer Relations
Information Technology
Risk Management
Operations
Privacy
Business Development
Relevant Roles
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
Information Security Manager
Risk Manager
HR Manager
Customer Relations Manager
Operations Manager
IT Director
Chief Privacy Officer
Chief Information Security Officer
Chief Compliance Officer
Business Development Manager
Project Manager
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