Audit Confirmation Letter for India

Audit Confirmation Letter Template for India

A formal document used in the Indian audit process, compliant with the Companies Act 2013 and ICAI guidelines, designed to obtain independent verification of specific information about a client company from third parties. This letter serves as an essential tool in the audit process, providing documentary evidence of balances, transactions, or other relevant information. The document follows Indian regulatory requirements and professional standards, incorporating necessary elements for legal validity including digital signatures as per the Information Technology Act, 2000, where applicable.

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What is a Audit Confirmation Letter?

The Audit Confirmation Letter is a crucial document in the Indian audit framework, used by auditors to verify information about their clients with third parties. This document type is specifically designed to comply with Indian regulatory requirements, including the Companies Act 2013, ICAI guidelines, and relevant Standards on Auditing (particularly SA 505). The letter is typically issued during statutory audits, internal audits, or special purpose audits, serving as a formal request for confirmation of balances, transactions, or other relevant information. The format and content of the letter must adhere to professional standards while maintaining clarity and specificity in the information requested. Audit Confirmation Letters are particularly important in India's regulatory environment, where third-party confirmations are considered strong audit evidence and are often scrutinized by regulatory authorities.

What sections should be included in a Audit Confirmation Letter?

1. Letterhead and Date: Auditor's firm letterhead and current date

2. Recipient Details: Complete address and contact information of the party from whom confirmation is sought

3. Reference Line: Subject line identifying the client and purpose of the confirmation

4. Introduction: Identifies the auditor, the client being audited, and the purpose of the confirmation request

5. Scope of Confirmation: Specific details of what is being confirmed and the date/period for which confirmation is sought

6. Response Instructions: Clear instructions on how to complete and return the confirmation, including deadline

7. Confidentiality Statement: Statement about the confidential nature of the confirmation process

8. Authorization: Client's authorization for the third party to release information

9. Signature Blocks: Space for signatures of the auditor and client's authorized signatory

What sections are optional to include in a Audit Confirmation Letter?

1. Alternative Contact Information: Additional contact details for queries, used when multiple parties are involved in the audit process

2. Disclaimer: Legal disclaimers about the use of information, included when dealing with sensitive financial information

3. Digital Submission Options: Instructions for electronic submission, included when online confirmation is acceptable

4. Previous Communication Reference: Reference to prior correspondence, used in follow-up confirmation requests

5. Language Translation: Dual-language content, used when dealing with international parties

What schedules should be included in a Audit Confirmation Letter?

1. Schedule A - Account Details: List of specific accounts or balances requiring confirmation

2. Schedule B - Transaction List: Details of specific transactions requiring verification

3. Schedule C - Statement of Outstanding Items: List of outstanding balances or items requiring confirmation

4. Appendix 1 - Response Form: Structured form for the recipient to provide their confirmation

5. Appendix 2 - Supporting Documents: List of additional documents to be attached with the confirmation

6. Appendix 3 - Authorization Letter: Client's formal authorization letter for information release

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant Industries

Banking & Financial Services

Manufacturing

Retail

Information Technology

Healthcare

Real Estate

Infrastructure

Telecommunications

Energy & Utilities

Professional Services

Education

Non-Profit Organizations

Government Entities

Insurance

Automotive

Relevant Teams

Finance

Accounts

Internal Audit

Compliance

Legal

Treasury

Risk Management

Corporate Secretarial

Tax

Corporate Governance

Relevant Roles

Chartered Accountant

Audit Partner

Audit Manager

Senior Auditor

Chief Financial Officer

Financial Controller

Company Secretary

Compliance Officer

Internal Audit Head

Accounts Manager

Finance Director

Risk Management Officer

Treasury Manager

Corporate Finance Manager

Financial Analyst

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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