Equal Employment Opportunity Request Template for India

An Equal Employment Opportunity Request is a formal application made by employees or job seekers in India when they believe they've faced workplace discrimination. These requests help enforce India's constitutional right to equality and fair treatment at work, as protected under Article 14 and various labor laws.

Through this request, individuals can report issues like unfair hiring practices, salary discrimination, or workplace harassment to their organization's HR department or relevant government bodies like the National Human Rights Commission. The process triggers an investigation and helps ensure that employers follow India's anti-discrimination guidelines across gender, caste, religion, and other protected categories.

File an Equal Employment Opportunity Request immediately when you experience workplace discrimination in India, such as being passed over for promotion due to gender, facing harassment based on religion, or receiving unequal pay compared to colleagues in similar roles. Quick action helps preserve evidence and meets legal timelines for reporting violations.

Submit this request to your organization's HR department or grievance committee as your first formal step. If internal channels don't resolve the issue within a reasonable time, escalate to external bodies like the National Human Rights Commission or Labor Commissioner's office. This creates an official record of your complaint and initiates the required investigation process.

• Internal HR Complaint: Filed directly with your company's HR department or grievance committee, detailing workplace discrimination issues
• Government Authority Filing: Submitted to bodies like the National Human Rights Commission or Labor Commissioner when internal remedies fail
• Direct Supervisor Report: A formal written complaint to your immediate supervisor documenting discriminatory treatment
• Anonymous Whistleblower Submission: Confidential reporting through designated company channels for sensitive discrimination cases
• Industry-Specific Format: Specialized versions for sectors like IT, manufacturing, or public service, addressing unique workplace contexts

• Employees: File Equal Employment Opportunity Requests when facing discrimination in hiring, promotions, work conditions, or pay
• HR Managers: Receive, process, and investigate complaints while maintaining confidentiality and documentation
• Company Directors: Hold ultimate responsibility for ensuring fair workplace practices and addressing systemic discrimination
• Legal Teams: Guide companies on compliance with anti-discrimination laws and handle escalated cases
• Government Bodies: Review complaints, conduct external investigations, and enforce equal opportunity regulations when internal channels fail

• Document Incidents: Record dates, times, and details of discriminatory events, including names of witnesses and relevant conversations
• Gather Evidence: Collect emails, performance reviews, photos, or other documentation supporting your case
• Review Policies: Check your company's HR manual and grievance procedures for specific reporting requirements
• Draft Timeline: Create a chronological sequence of events showing pattern of discrimination
• Personal Details: Include your employee information, department, supervisor details, and preferred contact method
• Specific Remedy: Clearly state what resolution you seek, such as policy changes, compensation, or disciplinary action

• Personal Information: Full name, employee ID, designation, department, and contact details of the complainant
• Nature of Discrimination: Clear description of the discriminatory act under relevant Indian labor laws
• Supporting Evidence: List of documents, witness statements, or other proof attached to the request
• Timeline Details: Dates and sequence of events leading to the complaint
• Previous Actions: Description of any informal resolution attempts or prior complaints
• Requested Remedy: Specific action or resolution sought from the organization
• Declaration: Statement confirming the truth of information provided, with date and signature

An Equal Employment Opportunity Request differs significantly from an Equal Opportunities Policy in both purpose and application. While both documents promote workplace fairness, they serve distinct functions in India's employment law framework.

• Document Nature: An Equal Employment Opportunity Request is a complaint mechanism used by employees to report discrimination, while an Equal Opportunities Policy is a company-wide document outlining fair treatment principles
• Timing and Use: Requests are filed after discrimination occurs, whereas policies are preventive documents established before issues arise
• Legal Standing: Requests initiate formal investigations and can lead to legal proceedings, while policies serve as organizational guidelines and compliance frameworks
• Authorship: Requests are drafted by affected employees, but policies are created by management with HR and legal input