The Sick Pay Letter serves as an essential communication tool between employers and employees in Ireland, particularly following the implementation of the Sick Leave Act 2022, which introduced statutory sick pay requirements for the first time in Irish law. This document is typically issued at the commencement of employment, upon significant changes to sick pay policies, or when updating existing terms to reflect new legislative requirements. The letter provides comprehensive information about sick pay entitlements, including statutory minimums, any additional company benefits, notification procedures, and medical certification requirements. It helps ensure compliance with Irish employment law while establishing clear expectations and procedures for both parties.
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1. Letter Header: Company letterhead, date, employee details, and reference number
2. Opening Statement: Purpose of the letter and confirmation of sick pay entitlement
3. Statutory Sick Pay Details: Information about statutory sick pay rate, number of days covered, and payment procedures
4. Notification Requirements: Process for reporting sickness absence and timeframes
5. Medical Certification: Requirements and deadlines for providing medical certificates
6. Return to Work: Procedures for returning to work and any required documentation
7. Record Keeping: Information about how sick leave will be recorded and monitored
8. Closing: Signature block and contact information for queries
1. Company Sick Pay Scheme: Include if the company offers sick pay benefits above the statutory minimum
2. Long-term Illness Provisions: Include if there are specific provisions for extended illness or chronic conditions
3. Social Welfare Benefits: Include information about Illness Benefit claims if relevant to the employee's situation
4. Probationary Period Provisions: Include if different sick pay terms apply during probation
5. Remote Working Considerations: Include if there are specific procedures for remote workers
1. Sick Pay Calculation Examples: Examples showing how sick pay is calculated in different scenarios
2. Notification Form: Template form for employees to use when reporting sick leave
3. Contact Information Sheet: List of relevant contact persons and their details for sick leave reporting
4. Medical Certificate Requirements: Detailed guidelines about medical certification requirements and accepted formats
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