Board Resolution For Address Change Template for Canada

A Board Resolution For Address Change is a formal corporate document that authorizes your company to change its registered office address in Canada. This resolution is legally required under the Canada Business Corporations Act (CBCA) for federal corporations or relevant provincial business corporations acts for provincially incorporated companies. You'll need this document to ensure proper authorization and compliance when relocating your business.

When do you need this document?

You need a Board Resolution For Address Change whenever your corporation plans to move its registered office to a new location. This includes relocating your head office, changing your mailing address for official corporate correspondence, or moving to comply with jurisdictional requirements. The resolution is also necessary when merging offices, establishing a new principal place of business, or when your current registered agent relocates. Financial institutions and government agencies will require this formal authorization before updating their records with your new address information.

Key legal considerations

The resolution must be passed during a properly constituted board meeting with quorum present as defined in your corporate bylaws. Include the complete current registered address and the full new address with postal codes. Specify the effective date of the change and ensure the new address meets jurisdictional requirements for registered offices. The resolution should authorize specific officers to execute all necessary filings and notifications. Consider timing requirements as some provinces require advance notice before the change takes effect. Ensure the new address complies with any lease agreements or registered agent requirements in your jurisdiction.

Legal requirements in Canada

Under Canadian corporate law, you must file notice of the address change with your incorporating jurisdiction within specified timeframes. Federal corporations must notify Corporations Canada under the CBCA, while provincial corporations file with their respective provincial registries. You're also required to notify Canada Revenue Agency (CRA) of business address changes for tax purposes. Extra-provincial corporations operating in multiple provinces must file notices in each jurisdiction where they're registered. Some provinces require the new address to be within specific geographical boundaries or have a registered agent present. Maintain proper corporate records including the original resolution in your minute book, and ensure all statutory filings are completed within prescribed deadlines to avoid penalties or administrative dissolution.