General Meeting Resolution Template for Indonesia

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Key Requirements PROMPT example:

General Meeting Resolution

"I need a General Meeting Resolution for our Annual General Meeting scheduled for March 15, 2025, which will cover the approval of our 2024 financial statements, dividend distribution, and appointment of external auditors for the upcoming financial year."

Document background
A General Meeting Resolution is a crucial corporate document required under Indonesian law to formally document decisions made during shareholder meetings. It is used when companies need to record resolutions passed at Annual General Meetings (AGM) or Extraordinary General Meetings (EGM). The document must comply with Law No. 40 of 2007 on Limited Liability Companies and, for public companies, relevant OJK regulations. It typically includes meeting details, attendance records, voting results, and formal resolutions on matters such as financial statements approval, dividend declarations, board appointments, or corporate restructuring. The resolution serves as legal evidence of corporate decisions and may require notarization depending on the nature of the decisions made.
Suggested Sections

1. Meeting Details: Date, time, venue of the meeting, and type of general meeting (Annual or Extraordinary)

2. Attendance: List of shareholders present or represented, including share ownership percentages and verification of meeting quorum

3. Meeting Chairman and Secretary: Identification of the meeting chairman and appointed secretary

4. Agenda Items: Clear listing of all items to be discussed and decided upon during the meeting

5. Deliberations: Summary of key discussions and considerations for each agenda item

6. Voting Results: Record of voting process and results for each resolution

7. Resolutions: Formal documentation of decisions made, clearly numbered and detailed

8. Closing: Time of meeting conclusion and signatures of chairman and secretary

Optional Sections

1. Questions and Answers: Record of Q&A session between shareholders and management, used when significant discussions took place

2. Dissenting Opinions: Documentation of any formal objections or dissenting votes, included when there are shareholders who disagree with certain resolutions

3. Corporate Actions: Specific section detailing corporate actions approved, used when the meeting involves changes to capital structure, corporate reorganization, etc.

4. Board Changes: Details of any changes to board composition, used when directors or commissioners are appointed or resigned

5. Power of Attorney: Authorization details for shareholder representatives, included when shareholders are represented by proxy

Suggested Schedules

1. Attendance List: Detailed list of all attendees with signatures

2. Proxy Documents: Copies of valid proxy forms and supporting identification documents

3. Meeting Notices: Copies of meeting announcements and invitations as proof of proper notification

4. Supporting Documents: Any relevant documents discussed or referred to in the resolutions

5. Power of Attorney Forms: Standard forms used for shareholder representation

6. Company Profile Update: Updated company information if any changes were approved in the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Banking and Financial Services

Manufacturing

Technology

Real Estate

Mining and Resources

Retail

Healthcare

Transportation and Logistics

Agriculture

Construction

Energy

Telecommunications

Consumer Goods

Professional Services

Education

Relevant Teams

Legal

Corporate Secretariat

Board Administration

Compliance

Corporate Governance

Executive Office

Shareholder Relations

Risk Management

Finance

Administrative Support

Relevant Roles

Corporate Secretary

Legal Counsel

Chief Executive Officer

Board Director

Commissioner

Compliance Officer

Company Secretary

Legal Manager

Corporate Governance Officer

Risk Management Officer

Chief Financial Officer

Shareholder Relations Manager

Board Secretary

General Counsel

Managing Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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