The Authorization Letter To Collect Payment On Behalf Of Company is a crucial document in Indonesian business operations where companies need to delegate payment collection authority to specific representatives. This document is commonly used when companies need to authorize employees, agents, or third-party entities to collect payments from customers, clients, or debtors. It's particularly important in Indonesia's business environment where formal authorization is required for financial transactions. The letter must comply with Indonesian Civil Code requirements and corporate regulations, including proper execution with stamp duty. It typically includes detailed information about the authorizing company, the authorized representative, specific scope of collection authority, duration, and any limitations or conditions. This document is essential for maintaining clear audit trails and ensuring legal compliance in payment collection activities.
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1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Authorizing Party Details: Full company details including legal name, registration number, address, and authorized signatory
3. Authorized Representative Details: Complete identification of the person/entity being authorized to collect payments
4. Authorization Statement: Clear statement of the authority being granted for payment collection
5. Scope of Authority: Specific details about what payments can be collected, from whom, and any limitations
6. Duration of Authority: Validity period of the authorization
7. Legal Declaration: Statement confirming the legal binding nature of the authorization
8. Signature Block: Space for authorized signature, company stamp, and witness signatures if required
1. Special Conditions: Additional terms or conditions specific to certain payment types or circumstances
2. Reporting Requirements: If the authorized party needs to report collected payments in a specific way
3. Revocation Clause: Specific conditions under which the authorization can be revoked
4. Multiple Payment Sources: List of specific clients or payment sources if authorization is limited to certain parties
5. Dispute Resolution: Procedure for handling any disputes that may arise during payment collection
1. Identity Documents: Copies of KTP (ID cards) or passport of the authorized representative
2. Company Documents: Company registration certificate, tax ID, and other relevant corporate documents
3. List of Payment Sources: If applicable, detailed list of specific clients or payment sources covered by the authorization
4. Specimen Signature: Official specimen signature of the authorized representative
5. Corporate Authorization: Board resolution or other corporate document authorizing the issuance of this letter
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