Assignment Letter Contract Template for Indonesia

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Key Requirements PROMPT example:

Assignment Letter Contract

"I need an Assignment Letter Contract for temporarily transferring our Senior Software Engineer from our Jakarta office to our new Singapore development center for a 6-month project starting March 1, 2025, including provisions for housing allowance and monthly travel home."

Document background
The Assignment Letter Contract is a crucial document in Indonesian business practice, used when an organization needs to formally document the reassignment of an employee to a different position, department, or location. This document type is essential for compliance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. It serves multiple purposes: documenting changes in employment terms, ensuring clarity in new roles and responsibilities, maintaining legal compliance, and protecting both employer and employee interests. The Assignment Letter Contract typically includes details about the new position, reporting structure, compensation adjustments, duration of assignment, and any special terms or conditions. It's particularly important in contexts involving internal transfers, project assignments, or organizational restructuring, and must be drafted in accordance with both company policies and Indonesian employment regulations.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressing details

2. Subject Line: Clear indication that this is an Assignment Letter

3. Employee Information: Full name, employee ID, current position, and department of the employee

4. Assignment Details: Nature of assignment, new role/position, location, and duration

5. Reporting Structure: New reporting relationships and responsibilities

6. Assignment Terms: Key terms including start date, expected duration, and any conditions

7. Compensation and Benefits: Salary, allowances, benefits, and any assignment-specific compensation

8. Governing Terms: Reference to existing employment agreement and applicable company policies

9. Closing: Signature blocks for authorized company representative and acknowledgment by employee

Optional Sections

1. Special Allowances: Additional benefits specific to location or nature of assignment, used when assignment involves relocation or special circumstances

2. Performance Metrics: Specific KPIs or success measures for the assignment, included when assignment involves specific projects or targets

3. Return Provisions: Terms for return to original position, used for temporary assignments

4. Family Support: Family-related provisions and support, included when assignment involves relocation with family

5. Training Requirements: Specific training or development requirements for the new role, included when assignment requires additional qualifications

6. Compliance Requirements: Special regulatory or compliance requirements, included when assignment involves regulated functions or industries

Suggested Schedules

1. Schedule A - Job Description: Detailed description of new role, responsibilities, and expectations

2. Schedule B - Compensation Details: Breakdown of salary components, allowances, and benefits

3. Schedule C - Assignment Location Details: Specific information about work location, facilities, and arrangements

4. Appendix 1 - Required Documents: List of documents required for processing the assignment

5. Appendix 2 - Company Policies: Relevant company policies applicable to the assignment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Mining and Resources

Consumer Goods

Professional Services

Construction

Energy

Telecommunications

Healthcare

Education

Retail

Logistics and Transportation

Agriculture and Plantation

Relevant Teams

Human Resources

Legal

Compliance

Operations

Finance

Administration

Project Management Office

Corporate Services

Employee Relations

Talent Management

Relevant Roles

Human Resources Director

Legal Counsel

HR Manager

Compliance Officer

Department Head

Project Manager

Regional Manager

Operations Director

Branch Manager

Division Head

Team Leader

Senior Manager

Department Manager

Program Manager

Chief Operating Officer

HR Business Partner

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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