Neutral Reference Letter From Employer Template for Hong Kong

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Neutral Reference Letter From Employer

I need a Neutral Reference Letter From Employer for a senior software developer who worked at multiple locations within our Hong Kong offices from 2020 to March 2025, including verification of their project leadership roles and professional certifications obtained during employment.

Document background
The Neutral Reference Letter From Employer is a crucial document in Hong Kong's employment landscape, commonly required during job transitions and career advancement. It serves as an official record of employment while adhering to Hong Kong's legal framework, including the Employment Ordinance and Personal Data (Privacy) Ordinance. This document type has evolved in response to increasing emphasis on employment verification and risk management, with employers providing factual, unbiased information rather than subjective assessments. The letter typically includes verified employment details such as tenure, position, and basic responsibilities, while maintaining neutrality to avoid potential legal complications. This approach aligns with Hong Kong's business practices and provides a standardized way for employers to respond to reference requests.
Suggested Sections

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date: Current date of letter issuance

3. Addressee Line: 'To Whom It May Concern' or specific recipient if known

4. Employee Identification: Full name and identification of the employee

5. Employment Period: Precise dates of employment from start to end

6. Position Held: Official job title(s) held during employment

7. Basic Job Description: Neutral description of primary responsibilities and duties

8. Signature Block: Name, title, and signature of authorized company representative

Optional Sections

1. Reason for Leaving: Neutral statement of departure reason, only if mutually agreed with employee

2. Department/Location: Information about where/which department the employee worked, if relevant

3. Employment Status: Whether employment was full-time, part-time, or contract based

4. Professional Qualifications: Relevant professional certifications or qualifications obtained during employment

5. Attendance Record: Factual statement about attendance, only if specifically requested

6. Salary Information: Last drawn salary or salary range, only if explicitly authorized by employee

Suggested Schedules

1. Employment History Appendix: Detailed listing of positions held and dates if employee had multiple roles

2. Project Involvement Schedule: List of major projects worked on, if relevant and requested

3. Certification Copies: Copies of relevant certifications obtained during employment, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Logistics

Real Estate

Telecommunications

Consumer Goods

Energy

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretariat

Employee Relations

Personnel Management

Operations Management

Executive Office

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Department Manager

Operations Director

Chief Human Resources Officer

HR Administrator

Compliance Officer

Office Manager

Executive Assistant

HR Business Partner

Personnel Manager

Administrative Manager

Corporate Secretary

Employee Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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