The Money Claim Letter is a fundamental document in Hong Kong's debt recovery process, typically used when informal attempts to collect payment have been unsuccessful. This document serves as a formal demand for payment and is often the final step before initiating legal proceedings. It must comply with Hong Kong's legal framework, including the Limitation Ordinance (Cap. 347) and relevant civil procedure rules. The letter should clearly state the amount owed, the basis of the claim, and provide a reasonable deadline for payment. It's essential in establishing a paper trail for potential court proceedings and demonstrating the creditor's reasonable attempts at debt collection. The document is particularly important in Hong Kong's business environment, where formal documentation of claims is crucial for legal enforcement.
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1. Sender's Details: Full name, address, and contact information of the creditor or their legal representative
2. Recipient's Details: Full name, address, and contact information of the debtor
3. Date: Current date of the letter
4. Reference Number: Unique identifier for the claim/matter
5. Subject Line: Clear indication that this is a formal demand for payment
6. Debt Origin: Clear explanation of how the debt arose, including relevant dates and circumstances
7. Amount Claimed: Precise statement of the amount owed, including principal sum and any interest calculations
8. Legal Basis: Reference to the legal basis for the claim (e.g., contract breach, unpaid invoice)
9. Payment Demand: Clear statement of demand for payment, including payment deadline
10. Payment Instructions: Specific details of how payment should be made
11. Legal Consequences: Statement of intended legal action if payment is not received by the deadline
12. Closing: Formal closing and signature block
1. Previous Correspondence: Reference to previous payment requests or relevant correspondence, used when there has been prior communication
2. Interest Calculation Method: Detailed explanation of how interest has been calculated, included when claiming interest
3. Without Prejudice: Statement preserving legal rights, used when making any settlement offers or concessions
4. Payment Plan Option: Proposed installment payment arrangement, included when willing to accept payment in installments
5. Dispute Resolution: Invitation to discuss or mediate, included when willing to consider alternative dispute resolution
1. Schedule A - Statement of Account: Detailed breakdown of the amount claimed, including dates, invoices, and payments
2. Schedule B - Interest Calculations: Detailed calculations of interest claimed
3. Schedule C - Supporting Documents: List and copies of relevant documents (contracts, invoices, correspondence)
4. Schedule D - Payment History: Record of any partial payments or payment attempts
5. Schedule E - Chronology: Timeline of relevant events leading to the claim
Relevant legal definitions
Principal Sum
Interest Rate
Due Date
Default Date
Creditor
Debtor
Payment Period
Business Day
Outstanding Balance
Original Agreement
Guarantor
Security
Default Interest
Demand Notice
Supporting Documents
Prescribed Rate
Settlement Sum
Payment Instructions
Banking Day
Legal Costs
Authorized Representative
Relevant Period
Statement of Account
Invoice Reference
Contract Reference
Interest Rate
Due Date
Default Date
Creditor
Debtor
Payment Period
Business Day
Outstanding Balance
Original Agreement
Guarantor
Security
Default Interest
Demand Notice
Supporting Documents
Prescribed Rate
Settlement Sum
Payment Instructions
Banking Day
Legal Costs
Authorized Representative
Relevant Period
Statement of Account
Invoice Reference
Contract Reference
Clauses
Identification of Parties
Debt Origin
Payment Demand
Interest Calculation
Payment Terms
Default Notice
Legal Basis
Supporting Evidence Reference
Payment Instructions
Deadline Compliance
Legal Consequences
Without Prejudice
Interest Accrual
Reservation of Rights
Settlement Terms
Payment Method
Dispute Resolution
Contact Details
Acknowledgment Request
Document Authentication
Debt Origin
Payment Demand
Interest Calculation
Payment Terms
Default Notice
Legal Basis
Supporting Evidence Reference
Payment Instructions
Deadline Compliance
Legal Consequences
Without Prejudice
Interest Accrual
Reservation of Rights
Settlement Terms
Payment Method
Dispute Resolution
Contact Details
Acknowledgment Request
Document Authentication
Relevant Industries
Financial Services
Banking
Professional Services
Retail
Construction
Manufacturing
Real Estate
Technology
Healthcare
Education
Logistics
Wholesale Trade
Legal Services
Consulting
Small and Medium Enterprises
Relevant Teams
Legal
Finance
Accounts Receivable
Credit Control
Treasury
Compliance
Risk Management
Corporate Secretariat
Debt Recovery
Business Operations
Relevant Roles
Credit Controller
Financial Manager
Accounts Receivable Manager
Legal Counsel
Company Secretary
Chief Financial Officer
Collections Specialist
Business Owner
Managing Director
Finance Director
Credit Risk Manager
Debt Recovery Officer
Corporate Lawyer
Compliance Officer
Treasury Manager
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