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Letter Of Intent To Lease Commercial Property

Letter Of Intent To Lease Commercial Property Template for Hong Kong

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Key Requirements PROMPT example:

Letter Of Intent To Lease Commercial Property

I need a Letter of Intent to Lease Commercial Property for a tech startup planning to lease a 5,000 sq ft office space in Hong Kong's Central district from March 2025, with specific provisions for fit-out work and an exclusivity period of 30 days.

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Document background
A Letter Of Intent To Lease Commercial Property is commonly used in Hong Kong's commercial real estate market as a preliminary step before entering into a formal lease agreement. It is typically initiated when a prospective tenant has identified suitable commercial premises and wishes to formally express their interest while establishing basic terms for negotiation. The document outlines key commercial terms, conditions, and timelines, serving as a roadmap for the formal lease negotiation process. While generally non-binding in nature (except for specific provisions), it is an important tool in Hong Kong's commercial property sector for establishing serious intent and securing initial commitment from both parties. The document reflects local market practices and takes into consideration Hong Kong's property laws and regulations.
Suggested Sections

1. Letter Header: Date, addressee details, and property reference

2. Opening Statement: Clear statement of intent to lease the specified commercial property

3. Property Details: Specific description and address of the commercial property in question

4. Key Commercial Terms: Proposed essential terms including rent, lease duration, and intended use

5. Timeline: Proposed timeline for negotiation, due diligence, and execution of formal lease

6. Conditions Precedent: Key conditions that must be met before proceeding with the formal lease

7. Binding/Non-binding Provisions: Clear statement of which provisions are binding and non-binding

8. Confidentiality: Statement regarding confidentiality of negotiations and terms

9. Closing and Signature: Formal closing, signature blocks for both parties

Optional Sections

1. Deposit Terms: Include when an initial deposit or earnest money is to be provided

2. Exclusivity Period: Include when seeking exclusive negotiation rights for a specified period

3. Due Diligence Access: Include when specific access requirements for property inspection are needed

4. Broker/Agent Declaration: Include when real estate brokers or agents are involved

5. Existing Tenant Status: Include when the property is currently occupied and timing depends on existing tenant

6. Fit-out Provisions: Include when specific renovation or fit-out works are contemplated

7. Cost Allocation: Include when there's a need to specify responsibility for legal and other costs

Suggested Schedules

1. Floor Plan: Preliminary floor plan or layout of the commercial property

2. Commercial Terms Sheet: Detailed breakdown of proposed commercial terms

3. Timeline Schedule: Detailed timeline for key milestones up to lease execution

4. Property Photographs: Current photographs of the property if available

5. Proposed Works Schedule: Preliminary schedule of any proposed fit-out or modification works

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Commercial Property

Retail

Professional Services

Financial Services

Technology

Healthcare

Hospitality

Manufacturing

Education

Logistics

Co-working Spaces

Entertainment

Food & Beverage

Relevant Teams

Legal

Finance

Operations

Facilities Management

Corporate Services

Real Estate

Business Development

Procurement

Risk Management

Property Management

Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Operating Officer

Real Estate Director

Facilities Manager

Property Manager

Legal Counsel

Commercial Director

Operations Manager

Business Development Manager

Finance Manager

Corporate Services Manager

Procurement Manager

Real Estate Agent

Property Consultant

Expansion Manager

Location Planning Manager

Industries
Hong Kong Conveyancing and Property Ordinance (Cap. 219): Primary legislation governing property transactions in Hong Kong, including requirements for lease agreements and property interests
Landlord and Tenant (Consolidation) Ordinance (Cap. 7): Regulates the relationship between landlords and tenants, including provisions for commercial tenancies
Stamp Duty Ordinance (Cap. 117): Governs the stamp duty requirements for lease agreements and related documents in Hong Kong
Building Management Ordinance (Cap. 344): Relevant for commercial properties in multi-story buildings, governing management and maintenance obligations
Town Planning Ordinance (Cap. 131): Ensures the intended use of the commercial property complies with zoning regulations and permitted uses
Contract Law of Hong Kong: Common law principles governing formation and enforcement of contracts, including letters of intent
Building Ordinance (Cap. 123): Regulates building standards and safety requirements that may affect commercial property use and modifications
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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