The End Of Year Letter To Employees is a crucial document in Hong Kong's corporate environment, typically issued in the fourth quarter or early December of each year. It serves multiple purposes: formally documenting annual performance assessments, communicating compensation decisions, and setting expectations for the upcoming year. The document must comply with Hong Kong's Employment Ordinance and related legislation, particularly regarding the communication of employment terms and conditions. Organizations use this letter to provide a written record of performance feedback and any changes to employment terms, while also maintaining positive employee relations through recognition of contributions. The letter often includes information about bonuses, salary adjustments, and company achievements, making it a significant tool for employee engagement and retention.
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1. Opening Statement: A warm greeting and introduction setting the tone for the letter
2. Company Year Review: Brief overview of company achievements and challenges during the past year
3. Acknowledgment of Contribution: Recognition of employee's efforts and contribution to the company
4. Performance Summary: Brief overview of individual performance evaluation results
5. Compensation Information: Details of any salary adjustments, bonuses, or other financial rewards
6. Looking Forward: Brief outline of company direction and expectations for the coming year
7. Closing Remarks: Expression of gratitude and good wishes for the holiday season and new year
1. Organizational Changes: Include when there are significant structural changes, leadership appointments, or departmental reorganizations to announce
2. Personal Development Plan: Include when discussing specific career development opportunities or training programs for the coming year
3. Benefits Update: Include when there are changes to employee benefits package or new benefits being introduced
4. Special Recognition: Include when highlighting specific achievements or milestones reached by the employee
5. Remote Work Arrangements: Include when addressing continuing or changing work-from-home policies
6. Health and Safety Measures: Include when discussing ongoing or new workplace safety protocols
1. Performance Metrics Details: Detailed breakdown of performance evaluation criteria and scores
2. Compensation Breakdown: Detailed calculation of bonus, salary adjustment, and other financial rewards
3. Benefits Summary: Comprehensive overview of employee benefits package for the coming year
4. Company Achievements: Detailed list of company milestones and achievements for the year
5. Training and Development Opportunities: List of available training programs and development opportunities for the coming year
Relevant legal definitions
Annual Base Salary
Performance Bonus
Discretionary Bonus
Performance Year
Key Performance Indicators (KPIs)
Performance Rating
Fiscal Year
Base Pay Adjustment
Variable Pay
Mandatory Provident Fund (MPF)
Company
Employee
Employment Period
Performance Review Period
Effective Date
Annual Leave Year
Bonus Payment Date
Basic Wages
Double Pay
Business Unit
Department
Grade/Band Level
Performance Assessment Committee
Reporting Manager
Total Compensation
Performance Bonus
Discretionary Bonus
Performance Year
Key Performance Indicators (KPIs)
Performance Rating
Fiscal Year
Base Pay Adjustment
Variable Pay
Mandatory Provident Fund (MPF)
Company
Employee
Employment Period
Performance Review Period
Effective Date
Annual Leave Year
Bonus Payment Date
Basic Wages
Double Pay
Business Unit
Department
Grade/Band Level
Performance Assessment Committee
Reporting Manager
Total Compensation
Clauses
Opening Acknowledgment
Year Review
Performance Assessment
Compensation Adjustment
Bonus Payment
MPF Contributions
Confidentiality
Tax Implications
Employment Status Confirmation
Future Expectations
Benefits Update
Personal Data Protection
Acknowledgment of Receipt
Contact Information
Dispute Resolution
Working Hours
Leave Entitlement
Performance Expectations
Company Policy Reference
Closing Statement
Year Review
Performance Assessment
Compensation Adjustment
Bonus Payment
MPF Contributions
Confidentiality
Tax Implications
Employment Status Confirmation
Future Expectations
Benefits Update
Personal Data Protection
Acknowledgment of Receipt
Contact Information
Dispute Resolution
Working Hours
Leave Entitlement
Performance Expectations
Company Policy Reference
Closing Statement
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Transportation
Real Estate
Media and Entertainment
Energy
Telecommunications
Non-Profit
Relevant Teams
Human Resources
Legal
Finance
Compliance
Payroll
Executive Office
Operations
Employee Relations
Corporate Communications
Administration
Relevant Roles
Chief Executive Officer
Human Resources Director
HR Manager
Compensation and Benefits Manager
Legal Counsel
Finance Director
Department Head
Line Manager
Employee Relations Manager
HR Business Partner
Compliance Officer
Payroll Manager
Performance Management Specialist
HR Administrator
Executive Assistant
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