The End Of Year Letter To Employees is a standard business document widely used in Indonesian corporate practice to formally communicate with employees at the year's conclusion. It serves as an essential tool for maintaining clear communication about important year-end matters while complying with Indonesian labor laws and regulations. The document typically includes information about holiday schedules, office closures, emergency contacts, and administrative requirements, while also potentially covering performance recognition, bonuses, and religious holiday allowances (THR). It's particularly important in the Indonesian context where religious and cultural observances play a significant role in business operations, and where specific regulations govern employee communications and benefits. The letter helps organizations maintain transparency and ensure all employees are well-informed about year-end arrangements and expectations.
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1. Letter Header: Company letterhead, date, reference number, and employee's personal information
2. Opening Greeting: Formal salutation and warm opening statement
3. Year Review: Brief overview of company achievements and challenges during the year
4. Appreciation Message: Recognition of employee contributions and dedication throughout the year
5. Holiday Information: Details about office closure dates, emergency contacts, and return-to-work schedule
6. Year-End Administrative Matters: Information about required tax documentation, year-end reports, or administrative tasks to be completed
7. Closing Statement: Positive message for the new year and formal sign-off
8. Signature Block: Management signature, name, and title
1. Performance Summary: Brief mention of individual or team performance highlights - include if performance reviews have been completed
2. Bonus Information: Details about year-end bonuses or THR (Religious Holiday Allowance) if applicable - include only if bonuses are being given
3. New Year Initiatives: Preview of upcoming company initiatives or changes - include if there are confirmed plans to announce
4. Special Recognition: Specific achievements or milestones reached by the employee - include for high performers or long-service employees
5. Health and Safety Reminders: Include during public health concerns or if there are specific safety protocols for the holiday period
1. Holiday Schedule: Detailed calendar of office closure dates and important end-of-year deadlines
2. Emergency Contact List: List of key personnel available during the holiday period and their contact information
3. Year-End Checklist: List of tasks or documents that employees need to complete before the year end
4. New Year Calendar: Key dates and events scheduled for the beginning of the new year
Relevant legal definitions
Company
Working Days
THR (Tunjangan Hari Raya)
Year-End Bonus
Office Closure Period
Emergency Contact
Skeleton Staff
Public Holidays
Collective Leave
Performance Year
Fiscal Year
Calendar Year
Annual Leave Balance
Core Business Hours
Essential Services
Management
PPh 21 (Income Tax Article 21)
Annual Tax Report (SPT)
Company Premises
Remote Work
Working Days
THR (Tunjangan Hari Raya)
Year-End Bonus
Office Closure Period
Emergency Contact
Skeleton Staff
Public Holidays
Collective Leave
Performance Year
Fiscal Year
Calendar Year
Annual Leave Balance
Core Business Hours
Essential Services
Management
PPh 21 (Income Tax Article 21)
Annual Tax Report (SPT)
Company Premises
Remote Work
Clauses
Greeting and Introduction
Year in Review
Employee Recognition
Holiday Arrangements
Office Closure
Emergency Protocols
Administrative Requirements
Tax Reporting
Bonus Information
Religious Holiday Allowance
Performance Summary
Return to Work
Contact Information
Health and Safety
Document Submission Requirements
Year-End Deadlines
New Year Arrangements
Closing Statement
Year in Review
Employee Recognition
Holiday Arrangements
Office Closure
Emergency Protocols
Administrative Requirements
Tax Reporting
Bonus Information
Religious Holiday Allowance
Performance Summary
Return to Work
Contact Information
Health and Safety
Document Submission Requirements
Year-End Deadlines
New Year Arrangements
Closing Statement
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Telecommunications
Energy
Mining
Agriculture
Transportation and Logistics
Hospitality and Tourism
Media and Entertainment
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Corporate Communications
Executive Leadership
Administration
Finance
Operations
Employee Relations
Compensation and Benefits
Relevant Roles
Chief Executive Officer
Human Resources Director
HR Manager
Legal Counsel
Chief Financial Officer
Operations Director
Department Manager
HR Business Partner
Communications Manager
Employee Relations Manager
Compensation and Benefits Manager
HR Administrator
Office Manager
Executive Assistant
Administrative Officer
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