The Employment Contract Termination Notice is a crucial document used when ending an employment relationship in Hong Kong. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, which set out specific requirements for notice periods, payment calculations, and procedural matters. This document is essential for both employers and employees as it provides clear written confirmation of the termination, helps prevent future disputes, and ensures proper documentation of the employment ending. The notice should be issued when either party wishes to terminate the employment relationship, whether through resignation, dismissal, or mutual agreement, and must include specific details about final payments, notice periods, and post-employment obligations.
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Key Requirements PROMPT example:
Employment Contract Termination Notice
"I need an Employment Contract Termination Notice for a senior manager in our Hong Kong office, including a 3-month garden leave period starting March 1, 2025, with specific clauses about ongoing projects and client confidentiality."
1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination notice
4. Termination Statement: Clear statement of employment termination including the effective date
5. Notice Period Details: Specification of notice period or payment in lieu of notice
6. Last Working Day: Clear statement of the employee's final working day
7. Final Payment Information: Overview of final salary, unused annual leave, and other statutory payments
8. Company Property: Requirement to return company property
9. Confidentiality Reminder: Reminder of continuing confidentiality obligations
10. Signature Block: Authorized signatory details and signature
1. Garden Leave: Include when the employee is required to stay away from work during notice period while remaining employed
2. Handover Requirements: Include when specific handover of duties, documents, or projects is required
3. Post-termination Restrictions: Include when reminding employee of existing post-termination restrictions from employment contract
4. Reference Provision: Include when specifying the company's policy on providing references
5. Outstanding Loans: Include when there are any outstanding loans or advances to be settled
6. Medical Benefits: Include when there are specific arrangements regarding continuation or termination of medical benefits
7. Share Options/Awards: Include when employee has share options or awards that need to be addressed
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave pay, severance/long service payment if applicable
2. Company Property List: Itemized list of company property to be returned
3. Handover Checklist: Detailed list of tasks, documents, and responsibilities to be handed over
4. Benefits Summary: Summary of treatment of various benefits and entitlements upon termination
Authors
Relevant legal definitions
Termination Date
Notice Period
Last Working Day
Payment in Lieu of Notice
Final Payment
Severance Payment
Long Service Payment
Garden Leave
Company Property
Confidential Information
Post-termination Restrictions
Non-compete Obligations
Non-solicitation Obligations
Accrued Benefits
Outstanding Entitlements
Pro-rata Bonus
Annual Leave
Employment Contract
Employment Ordinance
Governing Law
Notice Period
Last Working Day
Payment in Lieu of Notice
Final Payment
Severance Payment
Long Service Payment
Garden Leave
Company Property
Confidential Information
Post-termination Restrictions
Non-compete Obligations
Non-solicitation Obligations
Accrued Benefits
Outstanding Entitlements
Pro-rata Bonus
Annual Leave
Employment Contract
Employment Ordinance
Governing Law
Clauses
Notice of Termination
Effective Date
Notice Period
Final Payment
Return of Property
Confidentiality
Post-termination Restrictions
Garden Leave
Handover Requirements
Outstanding Obligations
Reference Provision
Benefits Termination
Final Settlement
Accrued Rights
Non-disparagement
Continuing Obligations
Release and Waiver
Governing Law
Effective Date
Notice Period
Final Payment
Return of Property
Confidentiality
Post-termination Restrictions
Garden Leave
Handover Requirements
Outstanding Obligations
Reference Provision
Benefits Termination
Final Settlement
Accrued Rights
Non-disparagement
Continuing Obligations
Release and Waiver
Governing Law
Relevant Industries
Banking & Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics & Transportation
Real Estate
Media & Entertainment
Telecommunications
Energy & Utilities
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Company Secretariat
Finance
Operations
Administration
Management
Compliance
Internal Audit
Corporate Services
Relevant Roles
Chief Executive Officer
Chief Human Resources Officer
HR Director
HR Manager
Department Head
Line Manager
Legal Counsel
Company Secretary
Finance Director
Operations Manager
General Manager
Senior Executive
Executive
Administrative Officer
Project Manager
Team Leader
Supervisor
Employee
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