The Immediate Termination Notice is a critical employment document used in Hong Kong when circumstances require the immediate cessation of employment without notice period or payment in lieu. This document is specifically designed to comply with Hong Kong's Employment Ordinance (Cap. 57) requirements for summary dismissal, which can only be justified in cases of gross misconduct, willful disobedience, or other serious breaches of employment terms. The notice must clearly state the grounds for immediate termination, specify the effective date, address final payment arrangements, and outline immediate practical steps such as company property return. Given its serious implications and potential legal consequences, this document requires careful drafting to ensure it is legally sound, factually accurate, and procedurally compliant with Hong Kong employment laws.
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1. Letterhead and Date: Company letterhead with full business details and current date
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is an immediate termination notice
4. Employment Details: Statement identifying the employee's position and start date of employment
5. Termination Statement: Clear statement of immediate termination and effective date
6. Grounds for Termination: Specific reason(s) for immediate termination with reference to relevant contract clauses or Employment Ordinance provisions
7. Return of Company Property: List of company property to be returned immediately
8. Final Payment Details: Information about final salary, payment of outstanding wages and other entitlements
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Signature Block: Authorized signatory details and company stamp
1. Misconduct Details: Detailed description of the misconduct when termination is due to employee misbehavior - include only when there's serious misconduct
2. Handover Instructions: Specific instructions for handover of work - include for management or critical positions
3. Post-termination Restrictions: Reminder of non-compete and non-solicitation obligations - include for senior positions or when applicable
4. Legal Rights Reservation: Statement reserving company's legal rights - include in cases of misconduct or potential disputes
5. Exit Interview: Instructions for exit interview if required - include for senior positions or when company policy requires
1. Schedule of Company Property: Itemized list of company property to be returned
2. Final Payment Calculation: Detailed breakdown of final payment including salary, unused leave, and any deductions
3. Evidence Documentation: Copies of relevant evidence supporting the grounds for immediate termination
4. Handover Checklist: Detailed list of tasks, projects, and responsibilities requiring handover
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