The Employee Termination Letter For Theft is a critical document used in Hong Kong when an employer needs to terminate an employment relationship due to proven theft by an employee. This document must comply with Hong Kong's Employment Ordinance and related employment laws, particularly regarding summary dismissal for serious misconduct. The letter should be issued promptly after the theft has been discovered and investigated, documenting the specific incident(s), evidence, and basis for termination. It serves multiple purposes: officially communicating the termination decision, documenting the legal grounds for summary dismissal, specifying final payment arrangements, and protecting the employer's interests in case of future disputes. The document is typically prepared with input from HR, legal counsel, and relevant management to ensure all necessary elements are included and properly documented.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct statement of employment termination with immediate effect
4. Basis for Termination: Clear description of the theft incident(s) and violation of company policies
5. Legal Authority: Reference to relevant sections of employment contract and Employment Ordinance allowing for summary dismissal
6. Final Payment Details: Information about final salary, outstanding leave, and any other payments or deductions
7. Company Property: List of company property to be returned immediately
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Closing: Signature block with authorized signatory details
1. Police Report Reference: Include when a police report has been filed regarding the theft
2. Investigation Summary: Brief summary of internal investigation findings when needed for documentation
3. Legal Actions: Statement about company's intention to pursue legal action, if applicable
4. Exit Procedures: Specific instructions for immediate departure and security escort if required
5. Benefits Information: Details about termination of benefits, if any were provided
6. Non-Compete Reminder: Include if employee was subject to non-compete clauses
1. Evidence Summary: Summary of evidence supporting the theft allegation
2. Investigation Report: Detailed report of the internal investigation findings
3. Property Checklist: Itemized list of company property to be returned
4. Final Payment Calculation: Detailed breakdown of final payment including any deductions
5. Witness Statements: Relevant witness statements or testimonies regarding the theft incident
Relevant legal definitions
Company
Employee
Employment Contract
Termination Date
Company Property
Gross Misconduct
Summary Dismissal
Confidential Information
Final Payment
Outstanding Entitlements
Company Policies
Code of Conduct
Theft Incident
Investigation Report
Employment Ordinance
Return Date
Restricted Information
Non-Compete Obligations
Exit Procedures
Employee
Employment Contract
Termination Date
Company Property
Gross Misconduct
Summary Dismissal
Confidential Information
Final Payment
Outstanding Entitlements
Company Policies
Code of Conduct
Theft Incident
Investigation Report
Employment Ordinance
Return Date
Restricted Information
Non-Compete Obligations
Exit Procedures
Clauses
Notice of Termination
Grounds for Termination
Summary Dismissal
Evidence and Investigation
Final Payment
Company Property Return
Confidentiality
Non-Disclosure
Post-Employment Obligations
Return of Documents
Legal Rights Reservation
Final Settlement
Exit Procedures
Intellectual Property
Non-Competition
Data Protection
References
Legal Proceedings
Grounds for Termination
Summary Dismissal
Evidence and Investigation
Final Payment
Company Property Return
Confidentiality
Non-Disclosure
Post-Employment Obligations
Return of Documents
Legal Rights Reservation
Final Settlement
Exit Procedures
Intellectual Property
Non-Competition
Data Protection
References
Legal Proceedings
Relevant Industries
Retail
Banking and Finance
Manufacturing
Hospitality
Healthcare
Technology
Logistics and Transportation
Education
Professional Services
Construction
Real Estate
Food and Beverage
Entertainment
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Operations
Risk Management
Employee Relations
Corporate Governance
Security
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Department Manager
Chief Executive Officer
Chief Human Resources Officer
Employee Relations Manager
Compliance Officer
Risk Manager
Operations Director
General Manager
Company Secretary
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