Email Cease And Desist Letter Template for Hong Kong

An Email Cease And Desist Letter is a critical legal tool used when formal intervention is required to stop unwanted, harassing, or illegal email communications. This document, governed by Hong Kong law, is typically employed after informal requests to stop have failed or when the nature of the communications requires immediate formal action. The letter must comply with Hong Kong's legal framework, particularly the Unsolicited Electronic Messages Ordinance and Personal Data (Privacy) Ordinance, while clearly documenting the offensive behavior, stating demands, and outlining consequences. It serves as both a formal warning and potential evidence in future legal proceedings if the recipient fails to comply with the stated demands.

1. Sender Details: Full name, address, and contact information of the sending party or their legal representative

2. Recipient Details: Full name and address of the individual or entity being asked to cease and desist

3. Date: Current date of the letter

4. Subject Line: Clear indication that this is a Cease and Desist Notice regarding Email Communications

5. Description of Conduct: Detailed description of the unwanted email communications, including dates, frequency, and nature of the communications

6. Legal Basis: Citation of relevant Hong Kong laws being violated, including specific references to the Unsolicited Electronic Messages Ordinance and other applicable legislation

7. Formal Demand: Clear statement of demands to cease all email communications, with specific deadline for compliance

8. Consequences: Statement of legal actions that will be taken if the recipient fails to comply

9. Closing: Formal closing with signature block and professional designation if applicable