Critical Incident Report Form for Hong Kong

Critical Incident Report Form Template for Hong Kong

The Critical Incident Report Form is a comprehensive documentation tool designed to comply with Hong Kong's regulatory requirements for incident reporting across various sectors. This standardized form ensures systematic recording of critical incidents, including details of the occurrence, immediate response actions, affected parties, and follow-up measures. It adheres to Hong Kong's legal framework, particularly the Occupational Safety and Health Ordinance and related regulations, while incorporating essential elements for risk management, emergency response, and compliance reporting. The document serves as both an immediate response tool and a formal record for internal review, regulatory submission, and potential legal proceedings.

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What is a Critical Incident Report Form?

The Critical Incident Report Form is a crucial document used to record and report significant events that may impact an organization's operations, safety, or regulatory compliance in Hong Kong. It is designed to capture detailed information about incidents ranging from workplace accidents and safety breaches to environmental emergencies and security threats. The form must be completed promptly following any critical incident, typically within 24 hours, and requires input from various stakeholders including witnesses, supervisors, and safety personnel. This document aligns with Hong Kong's regulatory framework, including requirements under the Occupational Safety and Health Ordinance, Personal Data (Privacy) Ordinance, and industry-specific regulations. It serves multiple purposes: documenting the incident for internal investigation, fulfilling regulatory reporting obligations, supporting insurance claims, and establishing a formal record for potential legal proceedings.

What sections should be included in a Critical Incident Report Form?

1. Incident Identification Details: Basic information including date, time, location, and reference number of the incident

2. Reporter Information: Details of the person completing the report including name, position, contact information, and relationship to the incident

3. Incident Classification: Category and severity level of the incident based on standardized classification criteria

4. Incident Description: Detailed narrative of what occurred, including sequence of events and immediate impact

5. Persons Involved: Information about all individuals involved, including affected persons, witnesses, and responders

6. Immediate Actions Taken: Description of emergency response actions and immediate steps taken to control or contain the incident

7. Notifications Made: List of all parties notified including emergency services, management, regulatory bodies with timestamps

8. Initial Risk Assessment: Preliminary evaluation of risks and potential consequences

9. Investigation Findings: Initial findings regarding cause and contributing factors

10. Corrective Actions: Immediate and planned corrective actions to prevent recurrence

11. Sign-off Section: Verification and authorization section including relevant signatures and dates

What sections are optional to include in a Critical Incident Report Form?

1. Medical Response Details: Detailed information about medical treatment provided, to be included when incident involves injuries or health issues

2. Environmental Impact: Assessment of environmental effects and mitigation measures, required for incidents involving environmental hazards

3. Equipment/Property Damage: Detailed description of damage to equipment or property, included when physical assets are affected

4. Media and Communications: Communication strategy and media handling, required for high-profile incidents

5. Business Continuity Impact: Assessment of impact on business operations, included for incidents affecting operational continuity

6. Regulatory Compliance Section: Additional regulatory reporting requirements, included based on incident type and regulatory obligations

What schedules should be included in a Critical Incident Report Form?

1. Appendix A - Incident Scene Documentation: Photographs, diagrams, or sketches of the incident scene

2. Appendix B - Witness Statements: Detailed statements from witnesses and involved parties

3. Appendix C - Risk Assessment Matrix: Standardized risk assessment tool and completed evaluation

4. Appendix D - Incident Classification Guide: Reference guide for standardized incident classification

5. Appendix E - Emergency Contact List: List of emergency contacts and escalation procedures

6. Appendix F - Supporting Documentation: Relevant certificates, licenses, maintenance records, or other supporting documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Healthcare

Manufacturing

Construction

Transportation

Education

Financial Services

Hospitality

Retail

Logistics

Chemical Industry

Energy

Mining

Maritime

Aviation

Public Services

Telecommunications

Information Technology

Property Management

Relevant Teams

Health and Safety

Risk Management

Compliance

Operations

Human Resources

Legal

Security

Emergency Response

Quality Assurance

Environmental Health

Facilities Management

Training and Development

Internal Audit

Insurance and Claims

Relevant Roles

Chief Executive Officer

Chief Operating Officer

Health and Safety Manager

Risk Management Director

Compliance Officer

Facility Manager

Department Supervisor

Security Manager

Environmental Health and Safety Coordinator

Quality Assurance Manager

Operations Manager

Human Resources Director

Emergency Response Coordinator

Workplace Safety Officer

Site Manager

Shift Supervisor

Department Head

Legal Counsel

Insurance Coordinator

Training Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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