The Authorization Letter For Meeting is an essential document in Hong Kong's corporate governance framework, commonly used when a stakeholder cannot personally attend a meeting but needs to ensure their interests are represented. This document type is particularly relevant in Hong Kong's business environment, where proxy representation at corporate meetings is a common practice governed by the Companies Ordinance (Cap. 622) and related regulations. The letter should clearly specify the scope of authority granted, meeting details, and both parties' information. It's frequently used for annual general meetings, extraordinary general meetings, board meetings, and shareholder meetings. The document must comply with Hong Kong legal requirements regarding authorization and may need to be witnessed or notarized depending on the meeting's importance or company requirements.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Date, recipient's name and address, and reference number (if applicable)
2. Subject Line: Clear indication that this is an Authorization Letter for Meeting
3. Identification of Principal: Full name, address, and identification details of the person/entity giving the authorization
4. Identification of Authorized Person: Full name, address, and identification details of the person being authorized
5. Meeting Details: Specific details of the meeting including date, time, location, and organization/company name
6. Scope of Authorization: Clear description of the powers being granted (voting rights, speaking rights, document submission, etc.)
7. Duration of Authority: Validity period of the authorization, typically specifying if it's for a single meeting or a defined period
8. Signature Block: Space for principal's signature, date, and witness signature if required
1. Company Registration Details: Include when the principal is a company rather than an individual, showing company registration number and registered address
2. Specific Instructions: When the principal wants to provide specific voting or representation instructions for particular agenda items
3. Substitute Authorization: Include when the authorized person is permitted to delegate their authority to another person
4. Multiple Meeting Authorization: When authorization is needed for a series of meetings rather than a single meeting
5. Witness Section: Include when the authorization needs to be witnessed (recommended for important meetings or when required by company articles)
1. Copy of Meeting Notice: Attachment of the original meeting notice or agenda
2. Identification Documents: Copies of relevant identification documents of the principal and authorized person
3. Corporate Resolution: If the principal is a company, attach the corporate resolution authorizing the issuance of this authorization letter
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Real Estate
Manufacturing
Professional Services
Technology
Retail
Healthcare
Education
Non-Profit Organizations
Construction
Telecommunications
Transportation
Energy
Relevant Teams
Legal
Corporate Secretariat
Compliance
Corporate Governance
Administrative Services
Executive Office
Shareholder Relations
Corporate Affairs
Risk Management
Board Services
Relevant Roles
Company Secretary
Legal Counsel
Corporate Governance Officer
Compliance Manager
Board Director
Chief Executive Officer
Chief Financial Officer
Shareholder Relations Manager
Administrative Officer
Executive Assistant
Corporate Affairs Manager
Risk Management Officer
Managing Director
General Counsel
Company Director
Find the exact document you need
Simple Agreement Of Sale (Real Estate)
A Hong Kong law-governed agreement for the sale and purchase of real estate property, outlining key terms and conditions for property transfer.
find out more
General Job Recommendation Letter
A formal professional recommendation document under Hong Kong jurisdiction that provides endorsement of an individual's skills, experience, and character for employment purposes.
find out more
Collection Authorisation Form
A Hong Kong-compliant legal document authorizing a designated party to collect specific items, documents, or funds on behalf of the principal.
find out more
Authorization Letter For Pick Up Items
A Hong Kong law-governed document authorizing a designated person or entity to collect specific items on behalf of the authorizer.
find out more
Authorization Letter To Process Medical Assistance
A Hong Kong-compliant document authorizing healthcare providers to perform medical procedures or access medical information on behalf of a patient.
find out more
Authorization Letter To Process Lto Registration
A Hong Kong-compliant authorization letter empowering an agent to process vehicle registration with the Land Transportation Office on behalf of the vehicle owner.
find out more
Authorization Letter For Absence
A Hong Kong-compliant formal letter authorizing a designated person to handle specific responsibilities during an employee's absence.
find out more
Authorization Letter To Deposit My Salary
A Hong Kong-compliant authorization letter permitting salary deposits into a specified bank account, meeting local employment and banking regulations.
find out more
Authorization In Tagalog Letter
A Tagalog-language authorization letter compliant with Hong Kong legal requirements, granting specific powers from an authorizer to an authorized person.
find out more
Authorised Representative Letter
A Hong Kong law-governed letter appointing an authorized representative to act on behalf of a company, specifying their powers and authority limits.
find out more
Authorization Letter To Attend Seminar
A Hong Kong-compliant formal document authorizing an individual to attend a seminar on behalf of another person or organization.
find out more
Authority Letter For Gst
A Hong Kong law-governed authorization letter empowering a representative to handle GST-related matters on behalf of a business or individual, primarily for cross-border transactions.
find out more
Plumbing Invoice
A Hong Kong-compliant invoice document detailing plumbing services rendered, materials supplied, and associated costs, meeting local business and tax requirements.
find out more
Board Resolution Approving Transaction
A Hong Kong board resolution documenting the formal approval of a transaction by the company's board of directors.
find out more
Authorisation Letter To Sign On Behalf Of Company
A Hong Kong law-governed formal document that authorizes an individual to sign documents and act as a company's representative.
find out more
Authorization Letter In Claiming Money
A Hong Kong law-governed authorization letter that empowers an appointed agent to claim or collect money on behalf of a principal, subject to local banking and financial regulations.
find out more
Authorization Letter For PWD ID
A Hong Kong-compliant legal document authorizing a representative to handle PWD ID-related matters on behalf of a person with disability.
find out more
Authorization Letter For Claiming Financial Assistance
A Hong Kong-compliant authorization letter enabling a designated person to claim financial assistance on behalf of the grantor.
find out more
Letter To Authority
A formal written communication to government authorities or regulatory bodies in Hong Kong, following local administrative protocols and requirements.
find out more
Provisional Sales And Purchase Agreement
A preliminary binding agreement for property sales in Hong Kong, outlining key terms and conditions pending the formal Sale and Purchase Agreement.
find out more
Authorization Letter Buy Medicine
A Hong Kong law-compliant authorization letter enabling a designated person to purchase medicines on behalf of the authorizer.
find out more
Letter Asking For Financial Support
A Hong Kong-compliant formal letter template for requesting financial support from various funding sources, incorporating local legal and business requirements.
find out more
Authorization Letter For Package Pick Up
A Hong Kong law-governed authorization letter enabling a designated person to collect packages on behalf of the authorizer.
find out more
Authorization Letter For Nbi Clearance
A Hong Kong-compliant legal document authorizing a representative to obtain National Bureau of Investigation clearance on behalf of another individual.
find out more
Minor Consent To Treat Form
A Hong Kong-compliant legal form authorizing medical treatment for minors through parent/guardian consent, meeting local healthcare and privacy regulations.
find out more
Consent Letter For Minor Passport
A Hong Kong-compliant legal document providing parental/guardian consent for minor passport issuance, essential for child passport applications in the HKSAR jurisdiction.
find out more
Authorization Letter To Process Lto Renewal
A Hong Kong-governed authorization letter empowering a designated representative to process License to Operate renewal on behalf of a business entity.
find out more
Authorization Letter To Process Clearance From Work
A Hong Kong-compliant authorization letter enabling designated parties to process employment clearance procedures on behalf of an employee.
find out more
Authorization Letter To Pick Up Cargo
A Hong Kong law-governed document authorizing a designated party to collect cargo on behalf of the owner at ports and warehouses.
find out more
Authorization Letter Pick Up Item
A Hong Kong law-compliant authorization letter enabling a designated party to collect items on behalf of the authorizing individual or organization.
find out more
Authorization Letter For Sss Contribution Payment
A Hong Kong-governed authorization letter enabling automatic payments of SSS contributions through local financial institutions.
find out more
Authorization Letter For PWD Discount
A Hong Kong-compliant authorization document allowing a designated representative to use PWD discounts on behalf of a person with disabilities.
find out more
Authorization Letter For Immigration
A Hong Kong-compliant legal document authorizing a representative to handle specific immigration matters on behalf of the authorizer.
find out more
Authorization Letter For Diploma Pick Up
A Hong Kong-compliant formal authorization document allowing a designated person to collect academic credentials on behalf of a student or graduate.
find out more
Authorization Letter For Contract Verification
A Hong Kong-compliant legal document authorizing a designated party to verify contracts on behalf of the authorizing entity.
find out more
Authorization Letter Due To Health Condition
A Hong Kong-compliant legal document authorizing someone to make healthcare decisions on behalf of an individual due to health conditions.
find out more
Authorization Letter Diploma
A Hong Kong-compliant authorization letter enabling a designated representative to handle matters related to the authorizer's diploma or educational credentials.
find out more
Authorization Letter Claiming ID
A Hong Kong-compliant authorization letter enabling a designated person to collect identification documents on behalf of another individual.
find out more
Authorization Letter Business Permit
A Hong Kong-compliant authorization letter empowering a designated representative to handle business permit matters on behalf of a company.
find out more
Authorization Letter Birth Certificate
A Hong Kong-compliant legal document authorizing a designated person to obtain a birth certificate on behalf of another individual.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)